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Administrative

Adani Group Hiring for Admin Officer Job at Munger Full Time

Job Details

Job Title
Administration Officer
Department
Administration

Level / Grade
JMC / O4
Function / Sub Function

Reporting to
Project Manager
Location
Munger (Bihar)
Job Objective

To lead the Admin responsibilities for the Site, with a focus on achieving operational excellence and ensuring all customer needs are met. To plan and implement a cost-effective, employee friendly and robust administrative infrastructure and drive operations of all Admin services in a cost effective and efficient manner while remaining compliant with Group’s standards.
Roles and Responsibilities

Strategic Roles & Responsibilities
  • Understand the Group’s long-term plan and assist in devising the Group’s Admin roadmap and operating model and devise Site specific strategy and plans

  • Conduct research and benchmarking studies as well as identify key site-specific Admin initiatives for enhancing Admin service delivery; Oversee creation of implementation plan as well as continually review and revise the implementation plan to meet the changing needs of the business

  • Conduct Admin budgeting exercise for Site in consultation with Site HR Head and Group Admin Head and establish budget preparation guidelines for all Admin sub-departments; Undertake necessary action for any budget deviations

  • Ensure adherence to cost management/cost optimization guidelines set by the Group; Identify and drive cost optimization projects at the Site level

  • Oversee implementation of Admin policies at the Site; Set guidelines and ensure implementation of business specific Admin policies and systems

  • Periodically review and contribute to updating all Admin policies and guidelines and ensure they are updated keeping in consideration the changing business dynamics

    • Services Management
  • Devise the services’ management operating plan, frameworks for various Admin Services across the Site (viz. Travel & Accommodation management, General Admin Services, Soft Services, Facility Event Management and Hard Services)

  • Drive Site operations of all Admin services (viz. Travel & Accommodation management, Local transport management, General Admin Services, Soft Services, Facility Event management and Hard Services) to create a conducive work environment for Adani employees; Manage all operations of the township for employees at site, wherever applicable

    • Local Transport Management
  • Manage all company owned vehicles and ensure compliance with all legal, regulatory and contractual requirements, and resolve any identified issues

  • Oversee driver duty allocation and facilitate driver training on etiquettes and soft skills for all company vehicles

  • Oversee local transportation activities for all site locations and assist Site Admin heads in managing employee transportation by developing optimal routes

    • Governance
    and Compliance Management
    Governance Framework & Compliance

  • Ensure adherence to established governance framework and ensure BU Admin service levels are in line with the prescribed standards

  • Participate in governance committees to discuss issues/ deliver insights/ share best practices and devise action plans targeted on driving functional excellence and process improvements

  • Ensure adherence to defined budgets for the Site; Provide guidance or action plan to overcome deviations if any

  • Ensure timely submission & verification of vendor bills as well as timely pay-out as per agreed SLAs (for all services)

  • Ensure adherence to prevailing statutory requirements, standards, certifications and licenses are obtained by Admin function for the Site with timely renewal as applicable

  • Manage all lease documentation for the Site properties and ensure timely renewal of the same

    • Audits and Process Adherence

  • Support in formulation of Audit calendar for specific Site; Ensure timely closure of planned activities

  • Analyse audit findings, draw insights and collaborate with the concerned stakeholders to develop effective action plans for mitigating risks/ gaps identified and ensure timely closure of audit findings

    • Performance Reviews

  • Conduct periodic performance reviews for the Site; Monitor all on-going strategic initiatives with the Admin team as per defined performance review calendar

    • External Stakeholder Management
  • Identify strategic service partners for Adani and build partnerships with solution providers/ government officials/ local authorities

  • Conduct formal service partner identification process (functional & technical evaluations)

  • Contribute to defining the scope of work; Partner with TechnoCommercial team for strategic negotiations and finalize contractual terms and conditions

  • Review (technical components) and provide final sign off for all Site level contracts and agreements signed with service vendors

  • Supervise service partner performance reviews and address critical issues; if any

  • Work closely with local government bodies and collaborate with government officials for securing and renewing mandatory permissions for the Site

    • Internal Stakeholder Management
  • Ensure employee feedback is collected from time to time and conceptualise new strategies to improve employee satisfaction levels basis feedback received

  • Ensure information about Admin initiatives, updates and achievements are communicated timely and effectively to internal stakeholders for the business

    • Technology
    and
    Process Evolution
  • Identify areas within Admin which could be automated/ integrated with technology for meeting customer needs; Supervise the implementation to ensure seamless integration

  • Tap into strategic employee information for Site using data analytics and generate meaningful insights to enhance service delivery

    • People Management
  • Drive a collaborative and a high-performance driven culture – Set goals, review performance, and provide feedback to ensure a motivated and committed team

  • Guide critical talent in the Admin function on their growth and development

  • Drive employee engagement & collaborative workplace initiatives at the business level (e.g. townhalls, newsletters, off sites, events, etc.)
    • Key Interactions

    Internal
    External
  • Interact with Group Admin Head for understanding organizational strategy and business objectives and formulating Site strategy in line with the same
  • Interact with a wide spectrum of partners and build strategic relationship with them with the objective of leveraging them for business advancement in the; Collaborate closely with them to track services deliveries and mitigate risks
  • Collaborate with Site HR Head to identify key priorities and specific requirements
  • Build a strong network and relationships with government agencies, urban local agencies and other local bodies involved with Admin

    • Competency ( Desirable Behavioural/ Technical Competency to be filled by HR )

    Technical Competency
    Behavioural Competency

    Competency
    Desirable
    Competency
    Desirable

    Strategy Planning & Governance
    PL 4
    Strategic Orientation
    PL 3

    Travel & Accommodation Management
    PL 4
    Entrepreneurial Mind-set
    PL 3

    Soft Services Management
    PL 4
    Stakeholder Partnering
    PL 3

    Hard Services Management
    PL 4
    Outcome Orientation
    PL 3

    Employee Centricity
    PL 4
    Transformation Focus
    PL 3

    Project Management
    PL 4
    Innovation Focus
    PL 3

    Partner Management
    PL 4
    Team Orientation
    PL 3

    Employee Development
    PL 3
    Job Profile

    Educational Qualification:

  • Bachelor’s degree in any discipline is mandatory (Full Time)

  • MBA or equivalent post-graduate qualification in Administration Management/ Personnel Management

    • Experience: 8+ years of work experience in a similar position for mid-sized / large organization(s)

  • Experience of managing large property footprint and remote sites

  • Strong understanding of financial and cost optimization principles

  • Strong experience of managing large facilities; Experience of working with CAFM systems

  • Rich experience of formulating strategies and conceptualizing service management framework

  • Experience of designing and implementing employee feedback framework

  • Proven experience of delivering excellent customer care and service in a large organisation

  • Strong knowledge and experience in at least two or more Admin domains like Services management, Property management, Infrastructure management and Corporate real estate

  • Experience of dealing with multiple stakeholders – internal as well as external

    • Qualifications

    MBA (Full Time)

    Primary Location: IN-BR-Munger

    Work Locations: Munger Munger Munger

    Job: Adani

    Organization: Dredging

    Schedule: Regular

    Shift: Standard

    Job Type: Full-time

    Day Job

    Job Posting: Nov 16, 2021, 2:07:16 AM

    Job Overview

    • Date Posted:
    • Location:
    • Job Title: Adani Group Hiring for Admin Officer Job at Munger
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