Agniforma Pvt Ltd Hiring for Executive Assistant to Managing Director Job at Ahmedabad Full Time

Introduction to Agniforma

Agniforma Pvt. Ltd. is based out of Ahmedabad and deals with Glasses, Metals, and Luxury Lifestyles. We are a one-stop customized solution provider (from design to manufacturing to installation) dealing in luxurious glass and metal interior fixtures for all our HNI clienteles under the brand names NUMA, SHOJI, PALOMA, and more. We are operating retail in Ahmedabad and via dealer networks in all the other major cities of India.

Job Responsibilities of Executive Assistant

The Executive Assistant provides support to the CEO, including handling all information requests, conducting general research, and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

The EA serves as liaison with management team

Core duties and responsibilities:

An Executive assistant’s core duties and responsibilities are:

• Ensure the highest level of discretion in providing a comprehensive range of executive assistant support.
• First point of contact for internal and external clients on CEO’s activities and events, independently handle sensitive communication/information flow. Effectively manage calendar including scheduling appointments and meetings, and independently resolving conflicts.
• Organizing and managing the flow of work in and out of the CEO’s office. This includes the organization of daily correspondence (internal and external); management of information flow in and out of the CEO’s office; compiling and filing reports; follow-up on various items on CEO’s behalf.
• Prepare draft emails and other correspondence for the CEO. Prepare key documents for signature, comments, decision, or action.
• Organize and prepare relevant briefing or background materials for meetings (e.g. bio data or company gathering).
• Create and or adapt presentations to be made by the CEO
• Organizing/coordinating CEO’s travel, both domestically and internationally.
• Attending and organising meetings; including coordinating agenda, drafting meeting minutes, and following up
• Supervising/coordinating with administrative staff
• Compile expense reports
• Encourage and maintain a high level of teamwork and positive and cohesive work environment.
• Organize weekly senior management meetings including agenda, minutes, and follow up.
• Other Administrative Duties as needed

Human resources

• Maintain human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
• Orient new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.
• Document human resources actions by completing forms, reports, logs, and records.
• Assist with Companywide safety initiatives
• Assist with the performance review and termination processes
• Assist with the recruitment and interview processes
• Schedule trainings and assist broker with scheduling yearly benefits open enrollment meeting
• Work with CEO and leadership to discuss additional specialized training needs for staff

Requirements:

• 5 to 7 years of proven, effective support of C- Suite Executive or Director level positions
• Bachelors degree in HR, Management or related field
• Intermediate to advanced MS Word, Outlook, Excel, PowerPoint, and internet research
• Outstanding skills in organizing, prioritizing, scheduling, planning and coordinating work.
• Essential problem-solving skills and initiative
• A proven track record in managing confidentiality, proven personal ethics and integrity
• Proven ability to create and work in a team-oriented multi-cultural environment,
• Agility, positivity and maturity

Job Types: Full-time, Regular / Permanent

Salary: ₹25,000.00 – ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Paid sick time
• Paid time off

Schedule:

• Morning shift

Education:

• Bachelor’s (Preferred)

Language:

• English (Required)

Application Deadline: 30/09/2022