Asian Paints Hiring for EXECUTIVE I – ADMINISTRATION Job at India Full Time

Position: Executive-Level I (DC)

Department: Plant Administration Department

Reporting to: Executive-Level- I

Reportees: Operators & Truck Drivers

General Objective

Facilitating the working of DC through activities like monitoring stock movements and accuracy, damaged

Stocks monitoring, ensuring proper pallet movements, planning and scheduling truck movements, smooth

Dispatch of goods etc.

Job Description

Daily Activities:

a) Monitoring DC stock accuracy (WBU/IPU/SBU) through activities like, checking daily stock movement as per schedule, taking action for wrong approvals/packing complaints by coordinating with production for alternate shade pallet or sending them to shop floor for Reprocessing.

b) Monitoring pallet movement from various departments to BSR and vice versa and checking for errors in pallet slip, physical verification of movement, analyzing Route cause for errors and taking corrective and preventive action.

c) Monitoring the status of damaged stock on a daily basis (WBU/IPU/SBU).

d) Ensuring the updation of the register with details of damaged goods, finding out reasons for damages,

ensuring repacking as and when required.

e) Updating of stock status and generating daily reports like stock status, free stock report, truck planning report, allocation report etc and sending them to all the concerned departments.

f) Generating loading sheet and dispatch document, Invoice and Consignment challans accompaniment

etc.,

g) Ensuring availability of empty pallets in various departments (WBU/SBU/IPU) as per their requirements at the right time.

h) Planning movement of trucks in such a way as to ensure availability of empty pallets, arranging for empty pallets by DE palletizing material during urgency, monitoring damaged pallets and repairing.

i) Updating records after bill entry, RRCC entry and bill passing and ensuring proper documentation.

ii) j) Following up for industrial and bazaar free stocks, updating status of industrial / bazar orders and sending

iii) Information daily to all concerned sections.

iv) k) Maintaining daily review checklist containing details of routine activities like pallet availability, road

v) permit/waybill availability, operators attendance, shift exchanges, OT, approved pallets/unapproved

vi) pallets, stock checking, details of damaged goods etc.,

vii) l) Generating excise related documents like RGI, PLA etc in case dispatches are done after 5 PM.

viii) m) Ensuring that depot-wise files are updated on a daily basis.

ix) n) Ensuring proper filing of Quality records, updation of registers (RRCC errors, Packing complaints,

x) Damages register, movement errors etc.) and logbooks.

xi) o) Allotting work to operators in each shift like material movement, dispatches, repackaging, rearrangement,

xii) Stock taking, etc., monitoring status of OT.

Weekly Activities:

a) Ensuring availability of Road permits/ Waybills etc by following up daily, interacting with depots if the stock is less than 3 permits.

b) Following up with transporters for collecting RRCCs by:

i. Ensuring 4 reminders to all depots in a month.

ii. Maintaining register for RRCC claims for the bills passed against Xerox LR copies.

iii. Updating the register after getting original RRCCs

c) Updating status of Industrial orders being received twice week, and DSO orders booked as and when

orders are received from distribution.

Fortnightly / Monthly Activities:

a) Sending fortnightly and monthly reports to all concerned departments.

b) Conducting transporter- wise RRCC analysis for every fortnight.

c) Ensuring implementation of dispatch plan after proper verification of the same.