Australian Trade and Investment Commission (Austrade) Hiring for Executive Assistant to the Minister Commercial, New Delhi Job at New Delhi Full Time

The position requires a highly motivated team member with experience in handling a wide range of administrative and executive support related tasks, preferably in an international environment.

Duties include
In this role, you will be responsible for:

• Supporting the Minister Commercial in New Delhi, providing strong operational and day-to-day support, including:

o filtering and prioritising of inward correspondence and drafting of appropriate outward correspondence
o arranging and scheduling meetings, telephone calls and video conferences across multiple time zones
o organising travel schedules and associated administration and logistics
o organising appointments and visit programs (e.g. for senior management and parliamentary delegations)
o preparing meeting papers and presentations
o Providing high level administrative support to the Minister Commercial in tasks associated with the senior executive office (e.g. credit card reconciliation, gifts register).

• Support the organising and management of business conferences and meetings including the identification of appropriate facilities, handling of logistics, budgets, preparation of invitations and agendas, liaison with conference participants and preparation of subsequent follow-up work.
• Preparing and collating internal management reports for South Asia as required (e.g. weekly / monthly reports).
• Managing projects and supporting the management team to advance South Asia business outcomes under the direction of the General Manager.
• Utilising internal databases and knowledge management systems to support work practices.
• Working collaboratively within the Austrade network to contribute to service delivery and achieve desired outcomes, while upholding the Australian Public Service (APS) Values, Employment Principles and Code of Conduct and Work Health & Safety (WHS) principles.