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Our Business Challenge
Department
Admin
Job posted on
Sep 19, 2022
Employee Type
Full Time
Experience range
0 – N.A.
Who Are We
CloudCover is a cloud consulting, solutions, and managed services provider. We are an Amazon Web Services (AWS) Advanced Consulting Partner, Google Cloud Premier Partner, and Microsoft Azure Silver Partner.
Automation and experimentation are our foundational elements, and we care about delivering an engaging experience in everything we do.
We specialize in consulting, DevSecOps, Big Data, AI/ML, SysOps, and SLA-driven services to support multi-cloud solutions. Our DevSecOps practice delivers extreme automation to startups and agile enterprises through products, software, scripting, and workflow automation. Our Data practice delivers cloud-native solutions for data ingestion, ETL, modeling, and visualization.
We build enterprise-grade products that enhance the security posture and operational efficiency of the public cloud. Our products offer governance, risk, and compliance (GRC) management; authentication and access control; conversational ops (ChatOps); complex systems monitoring; cloud resource management; and dev-test cost management.
Our Business Challenge
We are growing rapidly from an agile team of around 300 cloud-native enthusiasts, data engineers, and DevSecOps practitioners. With growth, comes the challenge of performing at scale while staying true to our core.
The Ideal Candidate
CloudCover is recruiting for an Admin & Facilities professional based in Pune. Someone with 6 years of prior experience in shared services management, travel management is important to have.
We are obsessed with automation, to the point where doing something manually twice is once too many times. Our world-class DevOps practice delivers extreme automation to start-ups and agile enterprises through a combination of products, software, scripting, and Workflow Automation. This position will be HR managing a cross-section of teams based in Pune and work closely with counterparts internationally.
In this role, leading, demonstrating and driving the company culture is our top priority. The ideal candidate will have a collaborative style of working with the ability to influence others
into action and to think creatively about solutions. The right person for this role must have a passion for the business and be driven to accomplish objectives. He/She is willing to invite and promote constructive feedback and help create an inclusive workplace. The role
requires a strong partnership with regional and global HR partners and should be adept at cross-functional partnership and communication.
The Role
- Managing day to day operations of the administrative department and staff
- End to end facility management like housekeeping, security, new office set-up etc
- Vendor empanelment, vendor management including identifying, appointment, negotiation, price controls, improved quality & timely delivery including maintenance, vendor billing / invoicing.
- Organizing and conducting briefings and training for housekeeping staff, security staff
- Facility management and office upkeep
- Courier management
- Strong interpersonal skills with ability to work with people at all levels within an organization
- Demonstrate ability to work independently within interpretive guidelines, take initiative and perform effectively in a fast paced and constantly changing environment.
- High level of skills in handling sensitive & confidential situations / information with the demonstrated ability to maintain strict confidentiality.
- End to end travel management (domestic & international) and related arrangements. Ensure compliance in all aspects of travel arrangements.
- Provide support and advice on travel documents, visas processing, travel insurance etc.
- Excellent multi-tasking and time management skills
- Able to contribute positively as a part of a team, helping out with various tasks as required. Planning, scheduling, and promoting office events
- Developing, reviewing, and improving administrative systems, policies, and procedures.
- Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.Drafting maintenance reports
- Working with the accounting and management teams to monitor spending, and other expenses. Managing budgets
- Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology.
- Advising businesses on measures to improve the efficiency and cost-effectiveness of the facility
- Supervising teams of staff across different divisions
- Ensuring that basic facilities are well-maintained and conducting proactive maintenance
- Dealing with emergencies as they arise
- Ensuring that facilities meet compliance standards and government regulations
- Planning for the future by forecasting the facility’s upcoming needs and requirements
- Overseeing any renovations, refurbishments, and building projects
- Helping with office relocation
Competencies
- To succeed as an administrative manager, you should be focused on benefits that will attract and retain top talent and streamlining office operations to maximize quality and efficiency while reducing costs. You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills.
- Competent writing and communication skills – including the ability to communicate technical information
- Relationship-building
- The ability to prioritize and multitask
- Time management skills
- Teamwork, leadership, and motivational skills
- Proactive thinking
- Understanding of soft and hard service delivery
- Passionate about delivering consistent excellence
