Creative Public Senior Secondary School Hiring for Estate cum Administration Manager Job at Jaipur Full Time

We are looking for an experienced Administration Manager to supervise daily support operations of our schools and plan the most efficient administrative procedures.

Job Title – Estate cum Administration Manager

Job Description

Site initiation & Execution (New School)

· Selection of suitable Sites / School Locations starting from the advertisement in the newspaper to receiving/responding to calls of property owners,

· Enquiring Photos/videos and location of properties, preliminary site visits to ensure if the same fulfils the basic requirements to the closure of the deal through the management.

· To lead the execution and administration of onsite infrastructure project.

· Managing progress of project and adapt work as and when required.

· Ensuring the project meets the deadline with expected standards.

· Track and report the key functional metrics of the project to reduce expenses and improve effectiveness.

· Negotiate with vendors/contractors to secure advantageous terms.

· Managing contracts for various construction and maintenance of school projects.

· Supervising day to day operations at site and updating its progress to the management.

· Overseeing the closure of projects within the approved budget.

Office administration

· Develop administration policies and its implementation across level.

· Coordinate and liaise with concerned government authorities for any kind of administration matters.

· Ensure all lease contracts are in place and renewed/terminated as appropriate.

· Oversee contracts of all school equipment’s maintenance and ensure regular maintenance is upkeep.

· Coordinate and work closely with transport department.

Purchase Management

– To maintain a detailed list of items/ services to be purchased/ procured generally.

– To create and maintain a data-base of registered/approved vendor’s/ service providers for all items/ services generally required, on the basis of pre-defined criteria by the management and up-date the same on regular basis.

– To set up a process for continuous search, identification and introduction of new suppliers/vendors for better quality, rates and terms.

– Developing and maintaining a vendor base for a cost-efficient procurement of inventory.

Facility Management

– Looking after the overall functionality, maintenance and security of school premises.

– Supervising the cleaning, landscaping and housekeeping teams on regular basis.

– Plan, assign and manage the work of grounds keeping personnel are engaged in maintenance and care of trees, shrubs, lawns, canteen and play grounds.

– Ensuring coherent availability and utilisation of resources in areas like transport, canteen waste disposal etc.

– Plan, assign and manage maintenance and operations of personnel assigned to preschool, assure school buildings, grounds, facilities and equipment are operational and health, safety and security policies and guidelines are met.

– Inspect school building and play areas to assure that proper safety, cleaning and sanitation standards are maintained.

General Administration

– Stationary management – Order custodial supplies and materials needed to maintain school; direct delivery and warehousing of all school supplies.

– Plan and implement a preventive maintenance program for school buildings and grounds.

– To ensure preventive maintenance, upkeep, safeguard and insurance of school infrastructures including but not limited to:

a. Building / Boundary Wall / lawn maintenance

b. Generator / AC / CC TV. / Water Coolers & other Electrical fittings and appliances

c. Plumbing and sanitation

d. Furniture & Fixtures

e. School owned Vehicles

f. Biometric, Computer, Printers & other IT Assets

g. Communication instruments such phone/mobiles etc.

– Coordinate use of school facilities with staff and assist as necessary.

Desired profile

· 5+ years of experience in administration and execution preferrable in education sector.

· Knowledge of sourcing and procurement techniques.

· Capacity to manage high stress situation.

· Proficient at negotiation and observation.

· Well verse with Technology including MS Office, mailing, vendor management software’s etc.

· Well-versed in departmental procedures and policies.

· Aptitude of decision making and working with numbers.

Other Qualification

· Graduate/ Post Graduate (Any Stream)

Job Types: Full-time, Regular / Permanent

Salary: ₹12,724.00 – ₹48,685.00 per month

Schedule:

• Day shift

Ability to commute/relocate:

• Jaipur – 302034, Rajasthan: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor’s (Preferred)

Experience:

• total work: 5 years (Preferred)