Foreign & Commonwealth Office Hiring for Programme, Budget and Office Manager, Grade AO, New Delhi Job at New Delhi Full Time

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Main purpose of job:

We are looking for a talented person to join our dynamic and inclusive team, in enhancing team administration focussed role that will feature a blend of managing budgets, office management, internal comms reporting and providing support for projects and events.

The Science, Innovation, Tech and Health teams create a living bridge between policymakers, researchers and innovators in the UK and India. We are focussed on shaping a fourth industrial revolution that improves citizen’s health, wellbeing and prosperity, based on the principles of democracy, openness and peace in both countries – you’ll be responsible for keeping the projects and programmes that enable this on track and within budget; liaising regularly with Health, Tech and Climate Change team leaders.

You’ll work closely with the diverse range of colleagues across the BHC India network to manage budget and essential office management for our team, act as secretariat for SIN regional director and lead on internal communications by keeping the senior management informed of our team’s work.

You’ll be part of an exciting global community of science diplomats: The UK Government’s Science and Innovation (SIN) network comprises of over 100 officers around the globe in 40 different locations. The SIN India team is one of the largest of its kind; and aims to build a UK-India science and innovation partnership that is internationally recognised as an unparalleled force for global good.

Roles and responsibilities / what will the jobholder be expected to achieve?:

We are looking for candidates with strong administration skills and a track record of delivery in the diplomatic, international and / or budget management context. If you thrive in a fast-paced working environment with a very diverse range of stakeholders, we would welcome your application.

As part of the SIN team, you’ll help to create a living bridge between science and innovation policy makers, doers and thinkers in the UK and India.

You will join a team of 16 talented and enthusiastic people to deliver a portfolio centred around three main workstreams:

1. Provide financial management support to the team to enable us to forecast our spend accurately and deliver projects and events within budget. Manage the SIN Regional Director’s diary on a daily basis.
2. Be our office manager, ensuring the team has the resources and equipment they need to do their jobs well, alongside organising a fun and relevant team building programme to upskill, motivate and bond us.
3. Work with colleagues to plan and coordinate logistics for at least 5 senior visit programmes. You will be crucial to ensuring VIPs are in the right place at the right time, generating maximum impact when they meet Government, academic and industry leaders.
4. Lead the delivery of our team’s internal communications including through creation of a forward look grid, SINsights and SINpacts series and other creative and engaging products.

There is real opportunity in this role to boost the UK and India’s science and innovation partnerships on the global stage and to work with a wide range of international and domestic partners across Government and industry. We are a supportive, diverse and flexible team, with an exciting and evolving programme of work, so there will be opportunities to get involved in / lead on additional work in the wider team related to other sectors and / or activities.

Resources managed (staff and expenditure): You’ll oversee the team’s programme and budget of around £2 million.

Language requirements: Language: English
Level of language required: Excellent command over the English language, both oral and written.

Learning and development opportunities (and any specific training courses to be completed):

Learning and development is highly valued by SINT officers and managers and is embedded into our team culture. The jobholder will have access to a vast range of opportunities aligned with their development needs and the main subject matter anchors of the role. They will be able to navigate their development journey through a range of avenues, including site visits, role relevant training, shadowing of senior leaders, mentoring/ reverse mentoring, crisis response/ first aid/ mental health first aid training and a large number of Embassy networks to build their skills and knowledge. We embrace and encourage creative ways of growing a positive and fulfilling career trajectory, with staff wellbeing being central to all we do.

We are a supportive, diverse and flexible team, with an exciting and evolving programme of work, with stretching development opportunities and responsibility devolved wherever possible. There will be opportunities to get involved in / lead on additional work in the wider team related to other sectors and / or activities.

Working patterns: Full time Mon-Fri. With Line Manager agreement, the job holder will have the option of working flexibly.

Any other information (or specific local Post requirements):

The job may require some travel in-country and to the UK.

Essential on arrival:

• Bachelor’s degree.
• Minimum two years of work experience.
• Proven interest/experience in science, innovation, tech and or/ health matters.
• Confident with IT solutions, including MS Office and well versed in excel.
• Excellent interpersonal skills.
• Excellent attention to detail and planning skills.
• The ability to deliver results under pressure.
• The ability to work quickly and reliably with attention to detail and with limited supervision.

Desirable:

• A programme management or communications related qualification;
• Experience of working in an international organisation or Government, and/or with science/research organisations in the UK or India.
• Communications and science/tech programme management experience, working with multiple stakeholders including businesses, incubators, government and academics to deliver projects/ programmes.

For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.

For other than BHC candidates, salary will be all-inclusive of INR 48,766 per month together with a 12% Provident Fund and 6% Superannuation Fund.

Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family. If you are a spouse of a staff member already employed with British High Commission, you will be covered under the family medical cover of your spouse.

No relocation or any other related costs or assistance will be provided.

Please note – BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, eg. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.

Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

To Apply:

Please note applications without (a) and (b) will not be considered.

A. Complete the Online Application Form

B. Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form

Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.

We will accept only online applications by 11th January 2023 (latest by 23:55 hours IST).

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Please note – Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO.

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

Only shortlisted candidates will be contacted and no telephone enquires will be dealt with. Basis the scores, the candidate/s who did not score as highly as the successful candidate, might be placed on the reserve list. If during the reserve period of 6 months, the same or largely similar role becomes available, the role may be offered to the second or subsequent appointable candidates.

The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.