Gracious placement services Hiring for HR & Admin Executive Job at Ghaziabad Full Time

Job Title: Administrative Assistant cum HR

General Admin Responsibilities:

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties when needed.
• Maintain accounts ledger and generate invoices
• Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines
• Verification of admin/purchase-related bills.
• Submit and reconcile expense reports
• Maintaining data of utility bills
• Receiving and handling all incoming communications via phone, mails, couriers, walk-ins.
• Incoming Outgoing documents entry.
• Issuing Purchase Orders as per requisition.
• Every Monday & Monthly stock inventory reports & purchase records to be sent to Management.
• Make note of damaged supplied materials and ensure it is replaced.
• Drafting Letters.
• Assigning work to office boys (through what’s App group / verbal communications).
• Travel arrangements for Directors.
• Arranging meetings.
• Dealing with suppliers, manufacturers and taking follow-ups.
• Maintain and manage customer databases
• Update customer database with sales orders, delivery, and payment details

HR Responsibilities:

• Handling recruitment and selection activities including arrangement for interviews
• Assist in staff training and development activities
• Keeping, maintaining and updating of personal file / records of employees, job descriptions, increment and renewal of employment contract
• Drafting letters as and when requires
• Manage payroll activity
• Liaise with external partners, like insurance vendors, and ensure legal compliance.
• Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
• Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.

Feel free to contact us

Aakanksha Singh

6397964383

Job Type: Full-time

Salary: ₹25,000.00 – ₹30,000.00 per month

Schedule:

• Day shift

Ability to commute/relocate:

• Ghaziabad, Ghaziabad – 201309, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• HR: 1 year (Preferred)
• total work: 1 year (Preferred)

Language:

• English (Preferred)

Speak with the employer
+91 6397964383