IMDS LIMITED Hiring for Personal Secretary Job at Navi Mumbai Full Time

Executive Secretary Responsibilities:

• Perform accurate research and analysis.
• Coordinate arrangements, meetings and/or conferences as assigned.
• Take dictation and write correspondence.
• Compile, proofread and revise drafts of documents and reports.
• Daily record keeping and filing of documents.
• Prepare reports, presentations and correspondence accurately and swiftly.
• Create and organize information, and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Operate and maintain office equipment.
• Manage busy calendar, meeting coordination and travel arrangements.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.

• Welcome visitors and clients.
• Answer phone calls.
• Respond to emails.
• Schedule meetings.
• Prepare conference rooms for meetings.
• Make travel arrangements for executives.
• Print and copy documents as needed.

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Contract length: 11 months

Expected Start Date: 30/11/2021

Job Types: Full-time, Contract

Salary: ₹18,000.00 – ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Food allowance
• Life insurance
• Provident Fund

Schedule:

• Flexible shift

Supplemental Pay:

• Overtime pay
• Performance bonus
• Quarterly bonus
• Shift allowance
• Yearly bonus

Education:

• Bachelor’s (Required)

Experience:

• total work: 1 year (Preferred)

Language:

• Hindi (Required)
• English (Required)
• Marathi (Required)

Work Remotely:

• No