Calendar Management (schedule meetings; Manage calendar of MD on an ongoing basis by prioritizing calendar requests based on business needs to ensure accurate scheduling and appropriate allocation of time, monitoring / track meetings day to day.
During internal and external meetings, responsible for logistical support like arranging for video conferences, working lunches, transport coordination.
Coordinate all travel related services air & train tickets, hotels, cars, passports, and visas for seniors.
Calender Management-
Schedule appointments, and maintain and update supervisors’ daily calendar
Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
As and when any event/task comes, it should be categorized into URGENT or NON-URGENT
Calendar with respective concerned persons.
Put it in the tracker and take priority from CEO/MD and put the deadline accordingly.
One-on-One meetings
Taking appointments, follow-up and fixing meetings
Preparation of Meeting Agenda, Minutes of Meeting
An executive assistant must keep tracking meetings and activities and scheduling conferences and business travel.
The car details is given to the respective department with whom the meeting is being arranged
Send someone to get the pass made at the gate
Travels Handle –for flight options from Travel Desk and get the options confirmed by MD. Online Travel Approval Form is required to be filled. After return, prepares his Travel Expense Statement attached with all annexure, with supporting document: Boarding Pass Photocopy, Hotel Bill Original, Airport Charges/Tax, if any, other actual incurred, Internal Order and Cost Centre, any applicable Taxes, totals.
Skills :
Year of Experience: As per your company policy (10+ years).
Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
Job Types: Full-time, Regular / Permanent
Salary: ₹35,000.00 – ₹40,000.00 per month
Schedule:
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