LAMCO Industries Pvt Limited Hiring for Executive Assistant to Director Job at Hyderābād Full Time

Executive Assistant to the Director Basic Function The Executive Assistant provides high-level administrative support to the Executive Director with the day-to-day business of the organization including scheduling meetings and maintaining director’s calendar, preparing correspondence, coordinating travel, other related functions. This individual exhibits a high level of professionalism and possesses excellent written and verbal communication skills and interpersonal skills to interact with donors, board members, clients and staff under the direction of the Executive Director. This individual is a self-starter, extremely organized and has a keen eye for detail and highly developed problem solving skills. Principal Responsibilities  Provides full administrative assistance to the Executive Director.  Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files, and assists board members with Festival ticket requests and delivery.  Maintains Director’s appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.  Prepares Director’s mileage expense report.  Conserves Director’s time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls.  Maintains director, board and local government VIP lists; prepares and mails VIP correspondence, subscription and season brochures, and reception invitations.  Assists local government leaders with performance ticket requests and delivery.  Maintains personnel and customer confidence and protects operations by keeping information confidential.  Reconciles corporate credit card statements and provides required back-up.  Researches flights and books artist and staff air travel.  Maintains airline and corporate restaurant sponsorship accounts, and prepares required reports for annual audit.  Maintains certain Festival CD inventory and book inventory.  Assists director, donors, and other VAF departments at Festival performances and receptions.  Contributes to team effort by accomplishing related results as needed. Work Schedule Monday through Saturday, 9 AM to 5.30 PM During the Festival season and periods of high work volume, extra workday and evening hours as necessary. Other Duties as Assigned  Assists with Virginia International Tattoo dignitaries by preparing tickets for distribution, greeting guests at the pre-performance reception, distributing tickets and assisting guests as needed. Skills/Qualifications  Master Degree in a related field or equivalent experience  Highly skilled in Microsoft applications; Outlook, Word, Excel and Power Point  Ability to handle confidential information with discretion  Effectively communicate with Executives, Board members, donors, customers and employees.  High level of organizational, time management and customer relations skills.  Detail oriented, accurate and able to act autonomously with minimal supervision.  Ability to work well under pressure and meet deadlines

Job Type: Full-time

Salary: From ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Hyderabad, Hyderabad – 500018, Telangana: Reliably commute or planning to relocate before starting work (Required)

Experience:

• total work: 1 year (Preferred)

Work Location: One location