MELLORA INFRASTRUCTURE PRIVATE LIMITED Hiring for Executive Assistant to CEO Job at Mumbai Full Time

Position: Executive Assistant

Experience: 7 To 10 Years

Qualification: Any Graduate

Notice Period: Immediate/Maximum: 7 Days

Please Note – Only Female Candidate Apply

Location: Nariman Point

Roles and Responsibilities

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information.
• Effectively handling and scheduling the daily, weekly, monthly calendar for organizing various internal and external meetings.
• Draft and ensure communications to internal and external customers is carried out effectively.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database
• Coordinate executive communications, including taking calls, responding to emails and interfacing with operations team.
• Calendar Management – Maintaining project teams’ calendar to showcase all key events that needs to be planned.
• Meetings Management – Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
• Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities where necessary
• Composing and preparing correspondence Document, Presentation & Flowcharts – that is sometimes confidential.
• Work closely and effectively with the CEO to keep him well informed of upcoming commitments & responsibilities, following up appropriately.
• Manage professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management.
• Coordinate and schedule travel, meetings, and appointments.
• Ensure that the data/ to be presented by him is submitted on time and is accurate for further representation or decision making or consideration
• To respond to calls and correspondence in absence of the CEO.
• Managing Email communication (Take dictation, Draft Letters)
• Schedule meetings and appointments and manage travel itineraries
• Prepare agendas and schedules for meetings, conferences, and other assigned events take and distribute minutes or other notes as requested.
• Prepare and edit correspondence, communications, presentations and other documents
• Monitor respond to and distribute incoming communications.
• Respond to and resolves administrative inquiries and questions.
• Welcome and direct visitors and clients.
• Answer and transfer phone calls, screening, when necessary, Interact with HOD and other staff members.
• Review operating practices and implement improvements where necessary.

HR: Suresh Maharana

Contact No.: +91-022 22020139

Ext : 30

Job Type: Full-time

Salary: ₹500,000.00 – ₹600,000.00 per year

Schedule:

• Day shift

Education:

• Bachelor’s (Preferred)

Experience:

• Executive & Personal Assistants: 7 years (Preferred)

Language:

• English (Preferred)

Speak with the employer
+91 7977430886