Paperboat Design Studios Pvt Ltd Hiring for Admin Executive Job at Bhayandar Full Time

Job description

Position : – Admin Executive/Sr Admin Executive

Department : – Administration

Reports To : – Human Resource

Responsibilities:

• Negotiate contracts with vendors and slashed payroll/benefits administration costs 30% by negotiating pricing and fees, while ensuring the continuation and enhancements of services.

• Primary point of contact between the executives and internal/external clients.

• Perpetuated daily electronic journal, arrange meetings and appointments and provide reminders as needed.

• Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member.

• Produce professional quality reports, presentations and briefs.

• Develop and carry out an efficient documentation and filing system for both paper and electronic records.

• Arrange corporate events to take place outside of the work place.

• Uphold master corporate calendar of all all-hands events, conferences, holidays and vacations.

• Take dictation and meeting minutes, accurately enter notes and distribute.

• Produce professional quality reports, presentations and briefs.

• Schedule and coordinate Event /meeting

• Courier management (Handling couriers – Domestic and International

• Coordinating for new joiner seat allocation & day one joiner readiness

• Stationary management (Printing- ID card Business card etc and Stationery)

• Bookings / coordination (Arranging cabs, Guest house and Hotels for Guest and Senior Management

• Training Program Arrangements and Event Management – In-house ( Seating Arrangement , Food and Beverages Services and Audio Visual System , conference bookings in hotel

• Coordination with Vendors in terms of services for the company

• Coordination with the vendors for bills & Invoice verification and processing

• Submission of data (liability ) to finance – ( invoice status in terms of processing & payment done

• Managing Helpdesk desk with adherence to the process , SAP and SLA

• Agreement tracking ( quotation comparison , proposal for agreement , preparing draft for agreement : new agreement , renew or extension )

Skills Required:

• Strong Leadership skill

• Strong planning & organizing skills

• Excellent communication

• Confident

• Detail oriented

• Proficient in MS Word & MS Excel

• Negotiation skills

• Ability to take ownership

• Quick Learner

Job Type: Full-time

Salary: ₹25,000.00 – ₹30,000.00 per month

Schedule:

• Day shift

Speak with the employer
+91 7208922901