Philips Hiring for Executive assistant Job at Bangalore Full Time

Job Title

Executive assistant

Job Description

Job Description – Executive Assistant (Functional Leader)

Leadership support

• Supporting Head of PIC, HR and Finance in their day-to-day operations/functions, such as, structuring and scheduling high profile meetings with various levels of stakeholders and providing necessary support in networking (internal and external).
• Managing their travel, expense report submissions and all required administrative tasks. (Arranging air/hotel/ground transportation while creating detailed travel itineraries)
• Management of calendar and scheduling requirements across multiple geographical time zones.
• Manage effective communication with Internal & External stakeholders/partners
• Plan, coordinate and ensure the schedules are followed and respected. Act in a way as a “gatekeeper” and “gateway”, creating win-win situation for direct access to the leader’s availability.

Coordinate PIC LT level meetings

• Preparing agenda and ensuring meetings are coordinated efficiently
• Proactive planning and execution of the tasks assigned, follow-up of the task of PIC LT Meetings, Strategy, Quarterly meeting and ensuring continuous improvement.

PIC wide events

• Co-ordinate and support Town Meetings, Team Lunch & Dinner, OBL etc.
• Coordinate preparation and calibration meetings for Town Halls, R&R etc

Visitor Management

• Ensuring flawless planning and management of visitors to PIC.
• Publishing of the visitors’ travel schedule and actively managing their meetings with PIC Head, HR & Finance
• Plan and schedule PIC overview/strategy meetings with visitors and LT
• Ensuring visits run smoothly and manage all logistics flawlessly
• Coordinating with EA team for demos

Reports

• Coordinate strategy status reports for the quarterly meetings
• Coordinate collation/uploading of CTO MPR report on monthly basis

Executive Admin Lead & Functional Leader

• Act as the functional leader for all PIC Executive assistants and help in creating a collaborative team culture to take the EA team to the next level of operational excellence
• Driving close collaboration with Business & Global EAs by building relationships throughout the teams and across the company.
• BCP – be an active contributor in coordinating and supporting the BCP core team.
• Stay up-to-date with new technologies to enable effective hybrid way of working
• Continuous improvement of policies and processes for better output, increased productivity and quality

Preferred Qualifications

• Bachelor’s degree

Skill Required

• Excellent communication skills (written and oral)
• Ability to build strong relationships, and manage multiple projects effectively
• Must be able to work cooperatively with other employees and managers to get things done
• Strong organizational skills, time management skills, and ability to work under pressure
• Be an active team player
• Positive and proactive working attitude, and high ethical, integrity standards, and discretion in handling confidential information
• Ability to learn and apply new skills
• Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks.