Productsup Hiring for Junior Executive Administrative Assistant Job at Hyderābād Full Time

We’re a diverse group of committed individuals empowered to thrive on challenge, share ideas, and pursue our ambition to transform the way commerce works.

So what about you? Do you want to help shape the future? Join us and you’ll open the gateway to a world of endless possibilities.

At Productsup you’ll be an intrinsic player in a vibrant culture that brings together people with opportunities, ideas with implementation, and ambition with achievement.

You can make great things happen in your career by making great things happen in commerce.

Productsup – the place where people are empowered to shape the future of commerce.

We are headquartered in Berlin, Germany, have entities in five different countries, and have set up an entity in India, Hyderabad. Productsup is trusted by more than 900 businesses worldwide, including five Fortune 20 companies and market leaders like IKEA, Walmart, Superdry, and Rakuten.

We are proud that we have recently raised an additional $70 million in funding and that our employees enjoy working at Productsup, which is also shown by our Glassdoor and Kununu ratings.

Your role and goals

We’re looking for a Junior Executive Administrative Assistant to join our team in Hyderabad, as we have recently established an entity and shared office space there. You will be in charge of a wide range of administrative and clerical tasks. You will report to and closely work with our VP and Managing Director to support them with day-to-day queries.

In your first 3 months you will:

• Work closely with our VP and Managing Director to assist him in setting up our newly co-working space, overseeing all day-to-day administration, and being the contact person for anything related to admin
• Organise office and team events; handle couriers; authorise visitor admission; manage housekeeping staff, order and manage IT inventory and office supplies
• Act as the first point of contact for visitors, manage phone calls, routine emails and correspondence with vendors and clients
• Organise and servicing meetings, social gatherings and events

In your first 6 months and beyond you will:

• Providing executive and administrative support to our VP & MD, including drafting emails, MOMs, preparing expense reports, submitting claims, organizing the inbox, preparing reports and summaries
• Coordinate and maintain the calendar including organizing all appointments, meetings, conferences
• Manage travel arrangements (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings etc.)
• Manage vendors’ invoicing, coordinating with the finance team to facilitate payments
• Assist employees with relocation guidance, visas, reference letters and other requests
• Work on ad hoc research projects and ensure timely completion with 100% accuracy and an eye for detailing
• Perform other duties as assigned

What you bring to the team

• 2+ years of experience in a similar profile, ideally in a start-up; experience in SaaS or a software company would be an added advantage
• A great command of English speaking and writing
• Proficient using Internet, Tech Savvy, well versed with MS Office, Slack, G-suite (google docs/ spreadsheet)
• Excellent calendar management skills
• Knowledge of invoicing and vendor management processes, willingness to learn about local tax regulations (GST) and policies
• Should be high on integrity and able to maintain confidentiality in day to-day operations
• Strong interpersonal skills and the ability to build relationships with staff, management, external vendors, brands, etc
• Well-organized, detail-oriented, and able to multi-task with great follow-up skills.

What we offer you

• A permanent position with an attractive salary at our fast growing company
• MacBook (latest version) for our new joiners
• Learning and development budget
• Group Health Insurance for self + family
• A unique and thorough onboarding program where you’ll learn the ins-and-outs of our company and product
• Ongoing internal and external training, personal development, and professional growth opportunities as we scale our thriving business
• Employee referral bonuses: we know that talent attracts talent, and we encourage you to refer people you know to join our team

Productsup values diversity. We celebrate our differences and strive to learn from each other with the firm conviction that diversity drives innovation. Our commitment to equal opportunities begins in the hiring process and extends to our whole working culture. At Productsup, everyone is encouraged to feel comfortable expressing who they are. Everyone has a unique contribution to make. And all are welcome.