Executive Assistant
About PHILIPS:
Philips is a global leader in health technology, committed to improving billions of lives worldwide and striving to make the world healthier and more sustainable through innovation. Driven by the vision of a better tomorrow.
But it’s not just what we do, it’s who we are. We are 80,000, wonderfully unique individuals, with two things in common. An unwavering sense of purpose and a relentless determination to deliver on our customers’ needs. It’s what inspires us to create meaningful solutions – the kind that make a real difference – when it matters most.
The world and our customers’ needs are changing faster than ever before and while we are proud of what we do already, we know we can do more. That’s why we need you, to help us tackle increasingly complex challenges posed by ever evolving health and well-being needs.
About the Organization:
Philips India Limited is a subsidiary of Royal Philips of the Netherlands, a leading health technology company focused on improving people’s health and enabling better outcomes across the health continuum from healthy living and prevention, to diagnosis, treatment and home care. Philips leverages advanced technology and deep clinical and consumer insights to deliver integrated solutions. The company is a leader in diagnostic imaging, image-guided therapy, patient monitoring and health informatics, as well as in consumer health and home care.
Job Description:
The individual performs all standard supporting tasks for a department (dept. assistant) resp. executive (Exec. assistant).
Your responsibilities
Agenda Management, Mail screen incoming and outgoing mail, processing and priorities
Organizing (and hosting) meetings, events, (video) conferences, Web casts
Creating draft letters/mails/ office documents/meeting minutes/ power points
Managing office supplies
Archive management
On-/Off boarding (including organization of farewells)
Develop travel plans travel arrangements (incl visa) and related expenses • Maintain website content
Remain knowledgeable of corporate policies
Dealing with sensitive, complex and highly confidential information
Creating Purchase orders
Announcements: sending out local announcements
Train and coach (lower level) departmental assistants.
Interpret and communicate executive intent to other employees.
Serves as a contact to employees or other stakeholders inside and outside the organization
Conducts various (analytical) special projects, especially involving budgets and preparations for Senior management meetings.
Work closely with Communications Team on Global Announcements
Responsible for social events to activate team feeling
Key performance indicators
Up to date database of key contacts
# of tasks completed on time
# of meetings organized
# of critical mail responded to on time
# of travel plans finished on time
Good relationships with stakeholders
Setting right priorities (meetings/activities)
First time right
Reduce Travel cost
To succeed in this role, you should have the following skills and experience
Experience in all standard secretarial tasks
Ability to engage with senior leaders
Experience working in a matrix organization
Strong communication and interpersonal skills
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Exceptional interpersonal skills
In return, we offer you
A meaningful career, with new challenges in our dynamic organization, working in an encouraging multinational and multicultural environment. We are happy to provide you with this opportunity to work with new technologies. You will be surrounded by passionate and committed, colleagues who share your ambition to create outstanding customer experiences. Your work will be ambitious and full of opportunities for growth. Variety and challenge will be part of your daily routines.
How we work at Philips
Our newly adopted hybrid work concept fuses flexibility with collaboration to deliver great outcomes for our people and our customers. We are embracing an approach wherein we spend more time together than apart – which for full-time employees translates to an average of at least 3 days working from the office and up to 2 days from home – for our hybrid roles. Hybrid work flexibility means people can meet the changing demands of work and home in the most balanced, productive, and healthy way. Hybrid work flexibility means people can meet the changing demands of work and home in the most balanced, productive, and healthy way.
Our hybrid working model is defined in 3 ways:
We believe in the importance of impactful collaboration: There’s a certain energy when everyone’s in the same room that can heighten idea generation and creative friction needed for problem-solving. We embrace flexibility: Choosing where, when and how to work can vary according to task and team schedules. Flexibility isn’t office or online, it means choosing the space that works best for you, your teams and our customers on a case-by-case basis. We want to be at our best: The way we work and our workspaces are designed to support our well-being, offer career advancement opportunities, and enable us to be at our best.
Why should you join Philips?
Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on innovative, customer-first health technology solutions. Help us improve the health and well-being of billions of people, every year. Ultimately creating a career that no one could have planned for. Even you.
Notice for Philips Job Seekers
It has come to our attention that a group of unknown fraudsters are reaching out to people on LinkedIn and other websites, offering fake employment opportunities and charging a fee in the name of Philips. We have noticed that these emails are using fake domain addresses as opposed to Philips domain (Philips.com). Please note that Philips has a merit-based employee selection practice mentioned on our official website (www.philips.co.in). We do not charge / accept any amount or security deposit from job seekers during the selection process or while inviting candidates for an interview. To find out more, please read : https://www.philips.co.in/a-w/about-philips/public-notice.html
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