Aditi Consulting – India Staffing Hiring for Executive Administrative Assistant Job at Bangalore Full Time

pls ensure that the assessment sheet is thoroughly validated before profile submissions on Beeline. We would be assessing them on written communication, grammar, verbiage, comprehensiveness. Assessment sheet must be filled completely and no section must be left blank.

Job Description (Please provide as much detail as possible regarding the role OR you have the option to upload the JD below under attachments):

REQUEST DETAILS

• Location, Building Name: Bangalore, Prestige FERNS office
• Number of positions / openings: 1
• Submittal limit per supplier: 2
• Estimated start date: Feb 1, 2023
• Estimated end date: 18 months
• Daily Bill rate max / Budget: Daily INR 4000
• Daily schedule (Work Hours): Indian work hours
• Equipment or software required: Laptop and Headset, MSFT provided
• Workspace type: Assigned
• Work from Office OR Work from Home: office

JOB DESCRIPTION

Responsibilities include (but are not limited to):

• Calendar Management- Completes a broad variety of administrative tasks for the leader including managing an extremely active and complex calendar of appointments
• Provide end-to-end complex domestic and international travel planning, including proactive planning of external meetings in tandem with planned business travel to drive schedule efficiencies
• Schedules and implements Leadership Rhythm of the Business (ROB) including staff meetings, events and off sites, including meeting logistics, and material preparation
• Liaising with offices of *** Leaders in India and global stakeholders across multiple time zones for meetings/projects /events
• Helps drive completion of key deliverables and following up on outstanding action items
• Completing expense reports, maintaining schedules, plans and coordinate team/ office events
• Submit facilities request, manage alias & new hire onboarding support
• Manage office hardware and supply needs for the team, including PC refresh and asset management
• Any adhoc administrative tasks
• Experience in tracking timelines by working with regional and global stakeholders
• Hands on experience in excel in creating charts and hands on experience in creating power point presentations

Additional Skills/ requirements:

Excellent communication (written and verbal) and interpersonal skills. Proficient in MS office.

The role requires superior attention to detail, great organizational skills, ability to find solutions to problems, juggle multiple requests, and identify ways to drive efficiency. This is a hands-on role, the ideal candidate must be a self-starter willing to “roll up the sleeves,” think and move fast, dive deep, and get things done. Anticipating and planning for changes, and the ability to stay organized while helping others get organized are critical skills.
A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives is important. A good sense of humor is critical, as is flexibility and the ability to change direction at a moment’s notice. The successful candidate will possess the skills to react with appropriate urgency to situations which require a quick turnaround, be able to take effective action without having to know the complete picture, and proactively solve complex problems.