Executive Assistant – Job Description

Location : Chennai, India
Required Language : English
Employment Type : Full Time
Seniority Level : Associate
Travel : <10%

Buckman is a privately held, global specialty chemical company with headquarters in Memphis, TN, USA, committed to safeguarding the environment, maintaining safety in the workplace, and promoting sustainable development. Buckman delivers exceptional service and innovative solutions to our customers globally in the pulp and paper, leather, and water treatment sectors to help boost productivity, reduce risk, improve product quality, and provide a measurable return on investment. Buckman is in the middle of a digital transformation of its businesses and focused on building the capabilities and tools in support of this.

Position Summary

Buckman is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly under and report to President of APAC and will be responsible for performing a number of administrative duties. The ideal candidate should be highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

Job Responsibilities

• Manage professional and personal scheduling for leadership team, including President APAC, Country Managers, including agendas, appointments, meetings, calls, travel arrangements, client management, and other company logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Prepare and coordinate presentation materials and communication packs for internal or external communications, including emails, powerpoint, excel, etc.
• Prepare and coordinate marketing/financial reports for internal management reporting and customer meetings/biddings.
• Support and coordinate for assigned projects; from planning, execution, administering, and following up and updates on projects/tasks/meetings
• Follow up on action plans and executions for and on behalf of leadership team
• Support leadership team in terms of marketing and public relations projects and activities as and when required.

• Manage, coordinate, travel and travel-related activities, including hotel booking/ accommodation and logistics/transportation.
• Perform administrative and office support duties including meeting scribes, reports, maintenance of filing system and contact database.
• Organize team communications and plan events, both internally and offsite as and when required.

• All other ad-hoc tasks as assigned by the management.

Required Skills & Experience:

• Minimum 5 years of experience in administrative role; minimum 3 years reporting directly to upper management.
• Minimum Bachelor Degree in Business Administration or related field; MBA preferred

• Excellent and effective communication skills in English (both written and verbal) in a MUST

• Proficiency in Microsoft Office and other office productivity tools (Excel, PowerPoint, Visio, etc), with aptitude to learn new software and systems – MUST.
• Strong time-management skills and the ability to multi-task, organize and coordinate multiple projects at once.

• Exceptional analytical and presentation skills with familiarity in meeting facilitation and scribe.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge with ability to to work independently / minimal supervision in a fast-paced environment

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Ability to uphold a strict level of confidentiality; Maintain professionalism
• Should exhibit continuous learning mind-set, highly engaged, creative thinking and resourceful.
• Pleasant disposition, excellent interpersonal and ability to interact and deal with people at all levels and various cultural backgrounds.

#LI-SS1