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Attending all in/out telephone calls, manning the desk and passing on messages to resp. employees, postage amp; couriers (Keeping entry in register). Ensure confidentiality as directed. Welcoming and guiding guests/visitors/ship crew in the office.
Ensure no delays. Handling ship crew mail packet delivery.
Managing decorum of the reception area, front desk and all the meeting rooms.
Managing EPABX system along with PA system Operation. Managing Repairs and Maintenance of the premises with the help of onboard vendors.
Allocate work to housekeeping staff amp; monitoring housekeeping work, prepare timetable and periodic review with improvement plan. Dealing with HK agencies authorities in case of any concern/requirement/dispute Keeping track of AMC services such as pest control, Air conditioners, coffee machines etc.
Keeping stock of stationery/Pantry items and other office consumables Should be familiar with purchasing of various products required for Admin department and managing office
Dealing with courier agencies and internal stakeholders and generating periodic MIS Managing inventory of actuals vs budget expenses of the department Inventory of monthly billing of the department Follow up with the finance team for vendor payments and keeping record of the same Should be familiar with organising of various employee engagement activities Various arrangements for crew seminars, training etc. Supporting Company’s Annual events
Employee Birthday wishes, Quarterly newsletter dispatch, Employee ID card Issuance Provide assistance to HR, accounts, crewing amp; other departments if amp; when required.
