CSG Looking for Executive Administrative Assistant at Bengaluru, Karnataka, India Full Time

The Executive Administrative Assistant provides full and diversified administrative support to members of the executive team. This role manages an active calendar of appointments, completes expense reports, composes and prepares confidential correspondence, arranges complex and detailed travel plans, itineraries and agendas and prepares documents for various types of meetings and presentations

Job Responsibilities:

• Provide high-level, administrative support to executive team members; handling highly sensitive information with discretion, tact, and trustworthiness.
• Proactively manage and maintain complex and dynamic calendars and travel itineraries (calls, meetings (internal & external-facing), video, conferences, business meals, interviews, domestic and international travel, transportation, hotels, passports, and visas).
• Manage the day-to-day administrative functions for assigned executives (i.e. processing expense reports, preparing materials/presentations for meetings, coordinating executive meetings and off-sites, and etc.)
• Fulfill incoming requests, resolving scheduling conflicts and prioritizing competing needs with little to no supervision.
• Interface with executive team members and key stakeholders on all key projects and initiatives.
• Coordinate logistics for executive team visitors/clients using discretion and professionalism in all communications.
• Prepare visa documents for any travel to and from India
• Manage Brand store vendor
• Arrange Logistics for employee meet-ups in various cities
• Any ad-hoc work required for India location management

Job Requirement

• 4+ years’ experience as an Executive Assistant supporting VP in a fast-paced and growing company
• Bachelor’s degree or the equivalent work experience
• Advanced MS Office Suite skills including Outlook
• Ability to think proactively, and forwardly, and leverage resourcefulness and creativity when solving problems
• Excellent written, verbal, and non-verbal communication skills
• Experience with the arrangement of complex schedules and logistics across multiple time zones
• Ability to multi-task, manage priorities, and accurately set expectations while balancing multiple initiatives
• Outstanding time management skills and attention to detail
• Strong planning, project management, organizational and analytical skills
• Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
• The expectation of complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job function