Datamatics Looking for Executive Assistant at Mumbai, Maharashtra, India Full Time

The ideal candidate will provide top-level assistance to the Senior Leader. They should be well-organized and be comfortable scheduling meetings and responding to emails. Lastly, this individual should be able to draft documents and help with any necessary meeting preparations.

Job responsibilities

• Overall, 10+ yrs of experience in Secretary and EA role.
• Good in calendar management
• Good in Shorthand typing.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Prioritize and manage the executive’s calendar to optimize their time.
• Arrange logistics for meetings, conferences, and events.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Book flights, accommodations, transportation, and other travel-related arrangements.
• Track and reconcile expense reports, ensuring compliance with company policies.
• Conduct research on various topics as requested by the executive.
• Collaborate on specific projects, initiatives, or presentations as required.
• Draft and prepare official correspondence, reports, and presentations on behalf of the executive.
• Maintain and organize important documents, files, and records.
• Ensure confidentiality and security of sensitive information.

Qualifications

• Bachelor’s degree or equivalent experience.
• Proven experience as an executive assistant /Personal Assistant
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software (e.g., Microsoft Office suite).
• Discretion and trustworthiness when handling sensitive information.
• Ability to work independently and adapt to changing priorities.
• Attention to detail and a proactive approach to problem-solving.
• Knowledge of project management tools and software.
• Familiarity with advanced office equipment and technology.