Drugs for Neglected Diseases Initiative Looking For Senior Finance Officer, India at Delhi Full Time

The drugs for neglected diseases initiative (dnd i) is an international, not-for-profit research and development (r&d) organization that develops and delivers new treatments for neglected diseases that affect millions of the world’s poorest people.

Together with more than 200 public research and industry allies worldwide, we use the power of partnership, innovation, open science, and advocacy to find solutions to a great injustice: the lack of medicines for life-threatening diseases that disproportionately impact poor and marginalized peopleDriven by collaboration, not competition, and by patients’ needs, not profits, we promote equitable access, foster inclusive and sustainable solutions, and advocate for a more effective global biomedical r&d system that meets the needs of neglected patients.

Since our inception, dnd i has delivered nine new treatments for people with sleeping sickness, visceral leishmaniasis, chagas disease, hiv, hepatitis c, and malaria that have saved millions of livesWe now aim to deliver an additional 15-18 new treatments by 2028 – addressing r&d gaps for neglected tropical diseases and viral infections, including new pandemic-prone diseases (such as covid19) and climate-sensitive diseases (such as dengue) with a focus on the needs of patients in low- and middle-income countries.

With 250 employees of 37 nationalities located in nine offices on four continents, dnd i is committed to diversity, equity, and inclusion as essential parts of our culture and key drivers of our successWe encourage candidates of diverse profiles and backgrounds to apply.

Dnd i south-asia regional office in india was established in 2004An integral part of dnd i ’s global network, it mobilizes and supports indian research and science institutions to develop an end-to-end approach to neglected diseases r&dDnd i aims to co-create sustainable solutions with indian partners while sharing expertise with the indian biotechnology industry and ensuring access for patients and public healthIt supports the implementation of r&d projects on visceral leishmaniasis, hepatitis c, filariasis, pediatric hiv, dengue, and antimicrobial resistance.

The dnd i strategy and operations department manages the dnd i corporate infrastructure globally (finance; human resources; information systems and technology; legal affairs; alliance management, business development, procurement, monitoring and evaluation, and facilities) across its 8 locationsThe department plays a central role in dnd i ’s compliance and performance and is the custodian of its strategic plan, its ist strategy, people strategy, diversity equity and inclusion strategy, and code of conduct.

Purpose of the position

The senior finance officer will be a key person responsible for accounts payables as part of the finance hub project for global team, including genevaThe senior finance officer will ensure that daily finance and accounting activities are maintained with a high-quality standard and that invoices are registered in the erp system and paid on a timely basisThe senior finance officer will contribute to the closing of accounts and preparation of the annual statutory and donor auditsThe senior finance officer will also be in charge of the preparation of bank reconciliations and other accounting activities as the need may arise.

Specific job responsibilities

Support to geneva office (75-80%)

Accounts payable

Receive and verify invoices: bank details on the invoice in accordance with the contractual bank details, existence of a contract, in line with the budget, request removal of vat for swiss based vendors and suppliers,
Register the invoices in navision on a daily basis with the posting date (date of service), gl account(s), description following the who/what/where/when rule, project code.
Assign electronically approvers for the validation of the invoices according to the signature policySend to the correct budget managers or/and holders for validation of invoice and project codesFollow up on invoices pending approval and ensures invoices are returned promptly duly signed according to the signature policy
Follow-up on invoices put on hold by the budget managers or/and holders

Creation of the vendors, regular review and maintenance of the vendor database following icm rules

Perform checks at least annually that the same vendor is not registered more than once in the database
Check for any inconsistencies in the vendor posting groups

Active participation in digitalization and other ist projects related to finance

Po (purchase order) project: testing, implementation and training phases followed by regular maintenance of the po databaseRegular control of the database to ensure that it reflects the contractual terms and schedules and the payment progressEnsure that all invoices paid are linked to the initial po
Actively participate in all accounting ist and navision developments

Payments

Prepares payments via intl global currency for transfers in exotic currencies (e.gInr, gnf, kes, thb, brl, myr)
Responds to ad-hoc requests from employees and suppliers related to payments
Sends confirmations of payment upon request
Follows up and investigates with the bank if payments are returned

Participation in the annual closing of dnd i ’s accounts

Active support in the mid-year closing and year-end closing based on the task list provided
Reconciliation of balance sheet accounts (payables, accruals) as per closing task list

Support to south asia regional offices (20-25%)

Act as a back-up for activities of the regional office, including payments and accounting support
Drive special projects under supervision of head of operations
Support the local finance team in month and year end accounting or all indian entities
Implementation of digitalization (continia) in the indian office

Additional /specific/projects responsibilities

Senior finance officer may be involved in other tasks or projects when needed (e.g., implementation of various it tools, support in the update of the ics)
May supervise the work of levels 1 and 2 or train or brief colleagues in the area of specializationSpecialist or lead worker

Reporting line

Reports to head of accounting – finance and planning (function of the line manager)
Contributing manager head of operations – south asia regional office

Interactions

Works with internal stakeholders: global team, notably research & development, advocacy & communication, fundraising and regional offices (ro) colleagues; and external stakeholders: bank, suppliers
Collaborators, counterparts, and service providers are mainly in the functional area in and outside dnd i to get information, guidance, and feedback or to enlist cooperationWorks on the organization of representation of dnd i at smaller events and with external stakeholders of same equivalent level.

Job requirements

Skills and attributes

Ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
Clear and systematic thinking that demonstrates good judgment and problem-solving competencies
Very good communication skills in multicultural, multi-lingual environments
Ability to work effectively as part of a multicultural team
Well organized and structured
Very good analytical skills
Ability to contribute to the project delivery under minimum supervision
Ability to manage middle sized projects with budget management under supervision
Provide specialist services to operational line or project team
Ability solve non-routine problems on a case by case/project basis
Has certain autonomy for taking actions and decisions
Ability to interact with external stakeholders
Ability to be the focal point/manager for consultants
Ability to supervise at a smaller level

Experience

Minimum 6 years’ relevant experience in which at least 3 years at officer level or equivalent
Proven ability to work effectively in a team environment and matrix structure
Experience of working in public and private sector is highly desirable

Education

Graduate or post graduate degree

Other requirements

Fluency in english
Proficiency in french and local languages desirable
Good knowledge of microsoft suite

Other information

Status: two years contract, full time role

To apply

Please submit your application using the online form
Deadline for application: accepting applications until 1 may 2022
Only shortlisted candidates will be contacted
Application submission for this position may close early if we have enough suitable applicants

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