EA Gibson Shipbrokers Hiring for Office Manager Job at Mumbai Full Time

Job Title: Office Manager

Reporting to: Director of Mumbai Office

Location: Mumbai

About the Company:

Around the world, the Gibson name represents excellence within the shipbroking industry. Proud of our 128-year heritage we have continued to grow, adapting to the many changes that influence our global markets. Our pro-active and professional team are continuously driving the company forward ensuring we remain a market leader.

With established offices across London, Houston, Hong Kong, Mumbai, and Singapore we offer our clients a highly professional platform of global shipping solutions. Providing support to clients operating in the Tanker, Dry Cargo, Offshore, Gas and Sale & Purchase markets, we are able to draw on our industry experience to deliver world-class services.

Gibson Shipbrokers is the first UK shipbroker to become a fully independent, employee-owned company, run on behalf of, and for the benefit of all worldwide employees of the company. We have an unrivalled team ethos and are dedicated to providing a working environment which gives employees autonomy to do their best work, respects of families and personal lives, and seeks to be fair in all we do.

Summary of Job Role:

We are looking for an energetic and enthusiastic office manager to join us and take responsibility for the general operation of our Mumbai office. This role will be responsible for organising and coordinating office administration and procedures, ensuring the efficient running and safety of the office. The Office Manager will be the face of the firm, taking responsibility for greeting clients, visitors and new staff.

Key Tasks & Responsibilities:

• Greeting and general support to clients, visitors, and new staff

• Be the main point of contact for maintenance, supplies, equipment, and mailing. Coordinating with the IT department as necessary

• Manage relationships and contracts with vendors, service providers, cleaners and building management/landlord

• General housekeeping duties, ensuring the office is well kept and stocked

• Keeping HR records and basic HR duties

• Implementing office policies by setting up procedures and standards to assist the smooth operation of the office

• Participate in the planning and execution of company events

• Maintain a safe, secure, and pleasant work environment

• Administrative and secretarial support for the office including travel arrangements and documentation and managing office expenses.

Skills / Requirements:

• Proven office management, administrative or assistant experience

• Knowledge of office management procedures

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organisational and planning skills

• Computer skills and knowledge of office software packages

Desired Skills/Experience:

• Knowledge of health & safety requirements

• Enthusiasm to come up with creative ideas/initiatives

Personal Attributes:

• Self-motivated and a drive for excellence

• Positive mentality and approach, proactive and shows initiative

• Flexible with willingness to learn and develop new skills

• Confident and approachable with strong interpersonal skills

• Team ethos with ability to work independently as well as in a team

Benefits we offer

• Competitive salary

• Annual compensation review

The above contains the main outline of duties. However, in an organisation such as E.A Gibson Shipbrokers (India) Private Ltd, it is inevitable that tasks may arise which do not fall within the remit of the above list of Key Tasks. Employees are therefore required to respond with a flexible approach when tasks arise which are not specifically covered in their job profile. Should an additional responsibility become a regular part of an employee’s job, the Job Profile will be amended to include this.