HSBC Hiring for Executive Assistant- Finance Operations GSC’s Job at Delhi Full Time

The health and safety of our employees and candidates is very important to us. Due to the current situation related to the Novel Coronavirus (2019-nCoV), we’re leveraging our digital capabilities to ensure we can continue to recruit top talent at the HSBC Group. As your application progresses, you may be asked to use one of our digital tools to help you through your recruitment journey. If so, one of our Resourcing colleagues will explain how our video-interviewing technology will be used throughout the recruitment process and will be on hand to answer any questions you might have.

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.

HSBC is one of the largest banking and financial services organizations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realize their ambitions.

We are currently seeking an experienced professional to join our team in the role of Executive Assistant- Finance Operations

Principal responsibilities:

• Standard, advanced and sometimes confidential secretarial and general office duties.
• Monitoring manager’s emails, calendar, phone calls in his absence and deal with issue when can be solved straight away.
• Screen and handle the daily calls and inquiries of the manager, executive or department, responding independently to routine issues and questions.
• Letters, reports, memos, forms and schedules – utilizing Group Systems
• Appointment calendar, meetings and travel arrangements as well as event planning when needed.
• Provide support to Data Ops teams for central actions
• Adhere to HSBC policy, procedures and control requirements applicable to day-to-day working, exceptional and project activities, and raise any concerns about actual or potential issues promptly, in line with reporting and escalation procedures
• Ensure corporate guidelines, policies and procedures are adhered to regarding travel bookings
• Delegation: Ensure all approvals are processed on time: including Fusion, GSR requests, HR hiring approvals and travel authorizations
• Prepare and submit expense claims
• Monitor and chase pending approvals and documents.
• Prepare a few PowerPoint presentations as well as excel templates
• Proof reading (ENG)
• Handle confidential matters and material in a discrete manner
• Report progress and problem to management

• Create an environment within the team which fosters knowledge sharing and open forums
• Effective communication with the team members on organisation change and goals required for the respective roles and responsibilities
• Ensure the team is adequately cross-trained and cover is in place for all key functions/businesses/regions.
• At least 3-5 years’ full-time experience in supporting a Senior Executive
• Must possess the ability to work with senior managers across the Group
• Excellent PC skills with a high proficiency in Outlook, Word and Excel
• High degree of integrity and maturity, and ability to keep confidential information safe
• Excellent attention to detail and strong & crucial ability to multi-task
• High level of competency in communication, both written and oral, and interpersonal skills
• Ability to work effectively in a team as well as with minimal supervision
• Work well under pressure and have ability to prioritise and multitask
• Confident decision maker and problem solver.
• Excellent planning & organisational skills.
• Fluent in English.

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

***Issued by HSBC Electronic Data Processing (India) Private LTD***