iamneoai Hiring for Facility Manager/ Admin manager Job at Coimbatore Full Time

About

https://iamneo.ai/ (formerly known as Examly) is a growing Enterprise B2B Edtech start-up based out of Coimbatore. We started back in 2016 as a small 5-member team incubated from PSG STEP and have now grown to 110+ members. Our customers are predominantly Top IT Firms and Universities across India. They use our various products for their IT up-skilling and AI proctored assessment needs.

Responsibilities:

• Financials – Petty Cash Management, CAPEX/OPEX cost management, recurring services PO’s, vendor s payments, actuals & accruals, forecast/provision preparation for the facility.
• Ensures a safe, secure, and well-maintained facility that meets environmental, health, security standards & building compliance to meet government regulations.Co-ordinate with different teams and organisation leaders and come up with the process to address their admin related requirements.
• Lead and manage a small team of admin executives.
• Operation & maintenance of Electrical, Air-conditioning, internet connectivity, CCTV, other types of equipment & ensure business uptime.
• Identifying & onboarding service vendors under the most cost-effective contracts/SLA
• Negotiating Annual contracts/Agreements during renewals with all service vendors
• To liaison with concerned Govt. agencies and compliance and keep records of their evaluations.
• Managing employee well-being projects/events
• Maintaining Land Lord related matters, documentation and follow-up
• Ensuring effective security operation, compliance, and training at offices/sites
• Administering complete travel & accommodation management system
• Auditing all admin processes to enhance service quality
• Oversee and ensure that Internal and External Audit requirements are met and complied with
• Working on projects & planning cost optimization
• Arrange for business cards, brochures, standee, etc in line with the request from the business teams
• Maintaining Pantry services at the office – beverages, snacks, lunch, Etc
• Training & development of the support staff for better performance
• Planning & support corporate events, business meetings & launches, team outings, Etc
• Managing guest houses/hostels/employee accommodations
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Active coordination with the Leadership Team for Strategic Business Planning, implementation, crisis management, etc.
• Incident Management and Root Cause Analysis Creation.
• Handle infrastructure projects such as renovations, new office/branch setup, Etc

Desired Candidate Profile

• Graduate with at least 8-10 years of experience as an Admin Manager in a corporate office.
• Hands-on experience in handling multiple infrastructure projects from the stage of conception to handover to the business (preferably 10,000+ Sq. Ft of carpet area)
• Handled day-to-day admin operations of office/premise at multiple locations
• In-depth understanding of office management procedures and departmental and legal policies.
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• A patient and calm personality who knows how to plan ahead and think long term.

Perks:

• 5 days a week
• Medical Insurance
• Flat org structure
• Flexible timings and leave policy

Job Type: Full-time