Job Title: Administrative Professional

Location: Mumbai, India

Reporting Manager: Operations Lead / Operations Manager

Role Summary:

The Administrative Professional position is responsible for offering support for professional leaders and their business, professional communication with clients, effective utilization of Integreon s time management tools as well as establishing project priority to meet deadlines of the client.

Responsibilities and Duties:

• Calendar Management
• Travel Planning
• Expense Processing
• Planning logistics for large- and small-scale meetings
• Personnel Management
• Ability to handle sensitive and confidential information and situations
• Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks in a deadline driven environment
• Strong written and verbal communication skills
• Ability to work independently as well as in a team setting including self-direction and motivation
• Setting priorities and meeting deadlines, as well as carrying out assignments and coordinating with others both internally and externally to maintain good working relations
• Responsible for maintaining compliance with ISO and security standards
• Responding to client email with professional and concise communication

Required Skills/Abilities:

• Must be an excellent record keeper and process the position requirements with efficiency and little direction
• Must be able to maintain calendars, travel schedules and meetings for multiple individuals with high attention to detail
• Must be able to demonstrate expert level skill in using Microsoft Office suite of products for word processing, spreadsheet and database, as well as Adobe Acrobat
• Must be highly self-motivated and have a desire to go above and beyond to exceed expectations of and build positive professional relationships with assigned group of clients
• Must have the ability to adapt quickly and learn various software applications
• Must be able to operate standard office equipment, such as telephones, personal computers, and scanners
• Must have the ability to multi-task and oversee multiple projects at any given time, as well as perform accurately under time pressures and constraints
• Must be able to write detailed reports and correspondence and communicate effectively with customers in a friendly, pleasant manner
• Must be able to show initiative, good judgment, flexibility, and sensitivity to confidential information
• Must possess skills of a detailed oriented, well-organized, self-motivated, resourceful problem solver who can work independently
• Must be able to follow processes and instructions as outlined by client

Education and Experience:

• Any Graduate or Postgraduate
• 2+ years of relevant experience in customer service or office related work
• Should be comfortable working with MS Office (PowerPoint, Word & Excel)

Shift Timings:

• Should be comfortable working in 24×7 environment
• Should be comfortable working in rotating shifts (in IST) – 7 AM to 4 PM / 1 PM to 10 PM / 7 PM to 4 AM / 10:30 PM to 7:30 AM)

Company Information:

Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations, and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. Integreon works with corporations and law firms who rely on our team s experience and expertise in documents, administrative and business services. With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.

If you are exceptional at what you do, we would love to put you to work in an exceptional company in an exceptional position.

We are One. We are On.

Follow us: https://www.linkedin.com/company/integreon/

Visit us at: www.integreon.com