InterGlobe Enterprises Looking for Executive Assistant at Gurugram, Haryana, India Full Time

InterGlobe Enterprises Pvt. Ltd. is a large Indian conglomerate holding leadership positions in Aviation, Hospitality, Technology and Travel related services. Since 1989, the group has been building businesses and representing global brands that deliver quality and value. The company has been bridging the gap between people and markets through innovation and service leadership, and the unswerving commitment to this purpose has allowed it to establish strong businesses in industries such as Aviation, Hospitality, Airline Management, Travel Commerce, Advanced Pilot Training, Aircraft Maintenance Engineering and Logistics

Responsibilities:

• Calendar Management: Manage calendars for top management, including scheduling meetings, coordinating appointments, and arranging travel itineraries.

• Communication Management: Serve as the primary point of contact for internal and external inquiries, screen phone calls, emails, and mail, and prioritize correspondence for timely response.

• Meeting Coordination: Prepare meeting agendas, documents, and presentations, and ensure all necessary resources are available for productive meetings. Attend meetings, take minutes, and follow up on action items as needed.

• Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, transportation, and visas, and provide detailed itineraries to top management.

• Document Preparation: Draft, edit, and proofread correspondence, reports, presentations, and other documents for top management review and approval.

• Database Management: Maintain and update contact lists, databases, and filing systems to ensure accurate and efficient record-keeping.

• Expense Management: Process expense reports, reconcile receipts, and track expenses for reimbursement in compliance with company policies.

• Confidentiality: Handle sensitive and confidential information with discretion and maintain confidentiality at all times.

Qualifications:

• Bachelor’s degree in business administration, Office Management, or related field preferred.
• Proven experience of 5-8 years as an Executive Assistant or similar role, supporting C-level executives or senior management.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion.
• Detail-oriented with a high level of accuracy and professionalism.
• Proactive problem-solver with the ability to anticipate needs and take initiative to address them.
• Flexibility to adapt to changing priorities and work independently or as part of a team as needed.