International Automotive Components Hiring for Officer Admin Job at Pune Full Time

About the Administrative Assistant position

We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.

You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. It is also required to have previous experience as a Front Desk or Executive administrative assistant and familiarity within our industry.

Administrative Assistant responsibilities are:

• Arrange events, VISA appointments , travel booking plans ..

• Manage Bookings – Travel and Hotel , VISA and Foreign Currencies

• Participate in the preparation of regularly scheduled reports

• Organize contact lists and filing systems

• Meet and support visitors

• Employee Engagemnt Events , Celebrations Activities

• Review and update office policies and procedures

• Monitor office supplies and research new deals and suppliers , Monthly Invoices and Bill Bookings

• Prepare and submit expense reports

• Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

Administrative Assistant requirements are:

• 3+ years’ experience of working on an Administrative Assistant, Virtual Assistant (http://www.link…) or other relevant position

• Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines

• Good practical experience with MS Office, particularly MS Excel and MS PowerPoint

• Strong time management and problem solving skills with the ability to prioritize work

• Outstanding written and verbal communication skills, with close attention to detail

• Strong organizational skills with the ability to multi-task

• Bachelor degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus