Morgan Stanley Hiring for Administrative Assistant – Finance Job at Mumbai Full Time

Job Number:

3211326

DESCRIPTION

Assist in preparing reports, metrics, presentations and other documents using Microsoft Office products such as PowerPoint, Excel, and Word
Submit and review expense reports.
Assist with new hire orientation and IT setup/coordination.
Manage calendars and coordinate logistics for internal, external events, Visitors and team meetings, including attendees, materials and communications
Connect and coordinate with Overseas stakeholders
Coordinate with IT and CS staff on technology related issues and special projects.
Manage repositories of information in electronic and physical form.
Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.
Coordinate video conferences/audio calls with overseas Morgan Stanley offices.
Coordinate ground transport where needed
Assist in collecting and submitting expense statements and coordinating reimbursements
Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required
Handle the purchasing, renting and maintenance of departmental office supply and office equipment. This includes stationery, PC and other IT equipments
Coordinate departmental moves
Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)
Coordinate with various committees within the business Unit and volunteer for events
Demonstrates excellent time management, prioritization and organizational skills
Monitor email, and general copying, filing and scanning
Assist with various meeting preparation
Administer other duties as delegated by the team

QUALIFICATIONS

The successful candidate will have 3 to 5 years of business experience in a demanding business environment such as financial services
Advanced Microsoft Office skills (Excel, Outlook, Word, and PowerPoint)
A team player who is flexible and can work well with others to achieve common goals
Strong time management skills
Adaptable and ability to multitask
Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, vendors, and consultants.
Language skills: English fluency is mandatory
Detail orientated with superior organizational skills
Ability to work in a fast-paced, evolving environment
Communication skills: Good verbal, written, and interpersonal skills