Natvar Parikh Industries Private Limited Hiring for Executive Assistant to Director Job at Mumbai Full Time

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Director Calendar Management – Managing diaries and organizing meetings and appointments.
• Completes a broad variety of administrative tasks like managing several active calendars of
• appointments; composing and preparing correspondence that is sometimes confidential;
• arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents
• for travel related meetings.
• Responsible for arranging all business travel, car and hotel reservations / itineraries for business
• travels.
• Responsible for coordinating and booking all travel reservations.
• Negotiate on best rates through vendors every time there is a travel occurrence.
• Responsible for renewal of annual hotel contracts and negotiating rates.
• Handle visa applications and travel insurance.
•  Managing relationships with travel agencies and vendors.
• Works closely and effectively with the Director to keep him/her well informed of upcoming
• commitments and responsibilities, following up appropriately.
• Making payment to vendors for personal work.
• Checking Credit card bills.
• Checking banks statements and handling online payments.
• Assisting Directors children studying abroad with day to day administrative work as and when required.

Desired candidate:

• 10+ years of experience under the role of Executive Assistant to Director / CEO/COO

Good organizational skills that reflect ability to perform and prioritize multiple tasks seamlesslywith excellent attention to detailGood interpersonal skills and the ability to build relationships with stakeholders, including staff,external partners.Good written and verbal communication skills in English and Hindi.Proven ability to handle confidential information with discretion, be adaptable to variouscompeting demands.

Qualifications

• Bachelor’s degree

Proficient in Microsoft Office (Outlook, Word, Excel, Power Point) and Google DOC/SheetsProficient to analyse various travel costs/airline miles’/hotel stays and to ensure that they areoptimally used.Proficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skills

Job Types: Full-time, Regular / Permanent

Pay: ₹50,000.00 – ₹75,000.00 per month

Benefits:

• Cell phone reimbursement
• Leave encashment
• Provident Fund

Schedule:

• Day shift
• Morning shift

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• Mumbai, Mumbai Suburban – 400059, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Experience:

• total work: 10 years (Preferred)

Speak with the employer
+91 9867924625
Application Deadline: 25/02/2023