Log In
Sign Up
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
Finance Duties:
Cross-Departmental Support:
Finance & Administrative Support Specialist – (1 Year Fixed Term Contract)
The Finance & Administrative Support Specialist will assist with general invoicing and compliance support as well as execute on tactical cross-department support for India.
What you will be doing:
Finance Duties:
- Arrange cheque collection from customers and deposit to JP Morgan Bank.
- Follow up collections via call/email.
- Upload invoice via vendor portal.
- Follow up Withholding Tax Certificate and TDS certificate
- Vendor registration
- Email statement of account to customers.
- Reach out to vendor for any shipping documents, supplier invoices and delivery document for GST submissions
- To reach out to India nominee director for signing of any documents
- Extract documents/screenshots from SAP/Oracle if required
Cross-Departmental Support:
- Assist Global Real Estate and Workplace Services (REWS) team deploying office enhancements including escorting contractors and vendors on site
- Monitor office supply levels, distribute supply shipments, notify REWS when levels are low
- Monitor seating compliance, update seat nameplates after moves, set up desks for new employees, return equipment and supplies to inventory following departures
- Support lease admin by receiving landlord representatives visiting the space; basic lease obligation training; monitor landlord obligation compliance
- Contribute to site specific emergency preparedness plan; perform Health & Safety (H&S) audits; deploy supplies & tools; lead emergency drills; collect incident information; basic emergency response training (including first aid); basic ergonomic training; escort H&S vendors on site
- Periodic security audits; collect security incident data; deploy access badges; ensure visitors comply with visitor arrival process; administer keys (where applicable); basic lockdown training; escort security vendors on site
- Monitor food & beverage (F&B) supply levels; periodic F&B equipment maintenance checks; basic F&B equipment operation training; escort F&B vendors on site
- Periodic facility and furniture maintenance checks; basic HVAC controls training; control HVAC (where applicable); basic Do-it-Yourself (DIY) maintenance training; manage DIY spare parts & tools; escort maintenance vendors on site.
- Monitor cleaning & waste disposal vendor performance; manage DIY cleaning supplies & tools; basic DIY cleaning training
- Basic utility service interruption training; monitor and influence energy usage
- Contribute to REWS process and performance improvement
- Liaise with IT, physical set up new hire workstations
- Managing IT accessories and purchasing when inventory is low
- Ensure secure storage of IT equipment
- Providing a good onboard experience for new hires
- Connecting with insurers and health insurance renewals on a yearly basis.
- Procure stamp duty certificates for customer contract documents à some customers require contracts to be stamped, which means we need to buy stamp duty certificate for 10 rupees and affix to the contract which then has to be wet ink signed.
- Print out and collate final contract versions for wet-ink signatures, including affixing stamp duty certificates where needed.
- Assist in license/permit renewals and sending documents by courier.
What we’re looking for:
- Ability to write and converse fluently in English
- 3+ years’ experience in general accounting and invoicing experience
- Knowledge in India GST, tax and statutory compliance requirements preferred
- Strong communication skills: ability to follow up and follow through, as
appropriate & tactical execution of workplace initiatives and ensures alignment
with corporate objectives.
- Strong ability to prioritize requests from employees and customers across
multiple states & APAC countries
- Exceptional customer service and collaboration skills across all levels within the
organization.
- Demonstrated ability to multi-task and work fast under deadlines
Education:
- Bachelor’s degree required.
