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Brief on the Organization:
The Public Health Foundation of India (PHFI) is working towards building a healthier India. It is helping to address the limited institutional and systems capacity in India by strengthening education and training, advancing research and technology and facilitating policy and practice in the area of Public Health. PHFI is headquartered in New Delhi with national presence through its constituent units of regional Indian Institutes of Public Health (IIPHs) and Centers of Applied Research in core public health themes. The Foundation, established in 2006 as a public private initiative, is governed by an independent board comprising of senior government officials, eminent Indian and International academic and leaders, civil society representatives and corporate leaders.
About IIPH – Bhubaneswar:
IIPHB was established in Odisha as to act as a regional hub of public health education and research for the Eastern region of the country. The Institute started functioning from 2nd August, 2010, and the first batch of PGDPHM participants joined the programme from August. Over a period of time, the Institute has been imparting education on public health, conducts face-to-face trainings for a variety of participants and undertakes research objectives for issues of public health importance.
Deliverables
- Support to finance team
- Imprest cash management
- Maintaining Cash Book
- Submission of bills and vouchers at the time of imprest advance settlement
- Collection of monthly bills, submit them to finance officer along with filled in third party payment form
- Monthly professional tax deposit
- As and when required, need to take the signatures of authorities in necessary documents.
- Proper filing of financial documents
- Following proper procedure and guidelines for procurement procedure & documentation
- Preparing Purchase Order and Work Order, in accordance with PHFI format & guidelines
- Managing AMC / Contracts of IIPHB
- Documentation for vendor registration process
- Other necessary support as & when required by Finance Officer
- Logistic Arrangement
- Booking of vehicle through local travel agent (after following necessary guideline)
- Booking of Air ticket / train ticket through the PHFI travel desk, delhi (after following necessary guideline)
- Co-ordination for the booking of office vehicle
- Maintenance of office vehicle booking log book
- Verification of office vehicle log book
- Co-ordination for regular vehicle maintenance and routine servicing
- Logistic arrangement for Workshop, conferences, annual meet, alumni meet etc
- Hotel/Venue Booking, hiring of equipment, purchase of stationery, vehicle booking, co-ordination with guest and vehicle drivers, co-ordination with all related department during the event
- Necessary arrangement of electrician, plumber, AC technician etc. (as & when required in office and hostel)
- Manage visitors, guest faculties and their administrative needs
- Maintenance and storage of all office records, files and registers
- Making necessary procurement of office stationeries and required items for office cafeteria
- Courier & postage dispatch record keeping
- Assist in Library Management
- Asset Management
- Co-ordinate field visits of students in consultation with Course coordinator and Academic Programme Officer
- Facility service supervision and management
- Maintenance of Institute Premises and Hostel Flats
- Routine round of supervision of office premises (Everyday)
- Routine round of supervision of Hostel Flats (Every week)
- Coordination with facility team & agency
- In case of absence / leave, arrange reliever staff (HKS or Driver)
- Making monthly requisition list for the procurement of cleaning materials
- Verification of monthly duty rota for facility team (HKS, Caretaker, Driver)
- Verification of Monthly OT Sheet of Driver
- Security Service Supervision and management
- Supervision of security services
- Duty time rotation for 3 guards in Every 10 days
- In case of absence / leave, arrange reliever staff
- Verification of monthly duty rota
- Catering service super vision and management
- Verification of menu, time, quality etc of catering service in office cafeteria and hostel dining
- Any other tasks assigned by Supervisor/PI/Director-IIPH-B
Qualification
Essential: Graduation in any discipline
Desirable: PGDCA or any equivalent course
Experience
Desirable: 3-5 years of work experience in relevant work with knowledge in Oracle ERP
Process to Apply
Please note that Annual Salary (CTC) will commensurate with available skills and fitment of the incumbent as per the selection process.
Interested and eligible candidates may send their updated CV to [email protected] and fill the application form– https://forms.office.com/r/gLmZjFvPS7 . Please mention the exact Position Code (IIPH-SREX-100) in the email subject line. Only shortlisted candidates will be contacted for the interview.
Last Date of Receipt of Applications: 20 Oct 2022
Remarks:
- Candidates are requested to refer PHFI website for position description & process for applying. Please note only those applications will be considered which are received as per instruction written on PHFI website.
- Candidates should have an excellent academic record, good communication skills, a commitment to high quality graduate / post-graduate education.
- Mere eligibility will not entitle any candidate for being called for interview.
- Persons employed in Government/Semi-Government Organization or Educational Institutions in India must apply through proper channel.
- PHFI reserves the right to fill or not to fill any or all available positions.
- The requirements of minimum qualification and/or experience may be relaxed in the case of candidates with outstanding credentials.
- No correspondence will be entertained from candidates regarding any delays, conduct & result of interview and reasons for not being called for interview.
“PHFI reserves the sole right to alter/modify/cancel the entire selection process or the position or the vacancy or to disqualify any candidature at any stage of the selection process”.
Women are encouraged to apply!
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