RISHABH METALS & CHEMICALS PVT LTD Hiring for Executive Assistant Job at Mumbai, Maharashtra, India Full Time

Role Summary:

The Executive Assistant at Rishabh Metals and Chemicals will play a vital role in providing comprehensive support to the Managing Director (MD) and assisting in the smooth functioning of the executive office. This role requires exceptional scheduling and organizational skills, as well as the ability to handle a wide range of tasks independently. The Executive Assistant will act as a trusted partner to the MD, helping them manage their time effectively and ensuring the efficient execution of their responsibilities.

Key Responsibilities:

1. Calendar Management:

• Efficiently manage the MD’s calendar, including scheduling and coordinating meetings, appointments, and events.
• Prioritize appointments based on urgency and importance, while accommodating various stakeholders’ availability.
• Proactively identify and resolve scheduling conflicts to optimize the MD’s time.

1. Administrative Support:

• Handle and prioritize incoming communications (emails, calls, etc.) on behalf of the MD.
• Prepare and edit documents, presentations, and reports as needed.
• Coordinate travel arrangements, accommodation, and itineraries for business trips.

1. Meeting Coordination:

• Organize and prepare materials for meetings, including agendas and relevant documents.
• Attend meetings with the MD, take notes, and provide summaries or action items as required.
• Collaborate with different departments to gather information and updates for the MD.

1. Project Assistance:

• Assist the MD in managing ongoing projects by coordinating with relevant team members and ensuring timely progress.
• Follow up on project-related tasks and deadlines to keep projects on track.

1. Liaison and Relationship Management:

• Act as a liaison between the MD and internal/external stakeholders, maintaining positive and professional relationships.
• Handle inquiries and requests on behalf of the MD and direct them to the appropriate parties.

1. Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.

Skills and Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience as an Executive Assistant or similar role, supporting top-level executives.
• Excellent organizational and multitasking abilities.
• Exceptional scheduling and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in using productivity tools such as Microsoft Office Suite and scheduling software.
• Ability to work independently and take initiative.
• Detail-oriented with strong follow-up skills.
• Professional demeanor and interpersonal skills.
• Problem-solving and decision-making capabilities.
• Previous experience in the metals and chemicals industry is advantageous but not mandatory.