Ruder Finn India Looking for Executive Assistant to Chief Executive Officer at Gurugram, Haryana, India Full Time

We are currently seeking an experienced, proactive Executive Assistant to support our CEO at our rapidly growing public relations firm. The ideal candidate will have 5-10 years of experience in a similar role, with a demonstrated history of driving organizational initiatives and managing high-level administrative responsibilities. The EA to CEO will play a critical role in facilitating efficient communication, coordinating complex schedules, and providing strategic support to the CEO and the executive team.

Job Responsibilities:

1. Project Management
2. Driving organizational projects and initiatives as directed by the CEO, ensuring timely and successful delivery.
3. Participating in special projects and executing on tasks as assigned, supporting the broader goals of the organization.
4. Assisting in preparation for board meetings, presentations, and other executive formats.
5. Preparing internal and external corporate documents for team members and industry partners.
6. Time Management
7. Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters.
8. Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
9. Stakeholder Management
10. Coordinating executive communications, including taking calls, responding to emails, and interfacing with clients and internal teams
11. Operation and Travel
12. Assisting with budgeting and expense tracking for the CEO’s office.
13. Managing travel arrangements and itineraries for the CEO.
14. Anticipating the needs of the CEO and problem-solving any issues that may arise.

Qualifications & Skills

1. Minimum of 5-10 years of experience as an Executive Assistant reporting directly to senior management, preferably in a PR, Marketing or communications firm.

2. Proficiency in collaboration and delegation of duties.

3. Exceptional interpersonal skills and a friendly and professional demeanour.

4. Excellent organizational skills, ability to prioritize, and comfortable working in a fast-paced environment.

5. Superior written and verbal communication skills.

6. Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

7. Discretion and confidentiality.

8. Familiarity with CRM and project management tools.

9. Ability to understand and interpret business data.

Key Characteristics:

1. High degree of professionalism: The candidate must maintain the highest level of confidentiality and operate with a high degree of professionalism.

2. Go-getter attitude: We are looking for a proactive individual who can anticipate needs and handle multiple tasks in a fast-paced environment.

3. Problem-solving skills: The candidate must be resourceful and efficient, with high levels of flexibility and ability to pivot as necessary.

4. Detail-oriented: Excellent attention to detail, with the ability to maintain records and files in a well-organized manner.

5. Team player: Ability to collaborate effectively with internal team members across departments and levels, as well as with external partners.

6. Resilience: Ability to handle stress and make decisions under pressure.

7. Innovation: We value forward-thinking and a drive to find or create unique solutions to emerging challenges.

8. Adaptability: In a fast-paced industry, the ability to adjust quickly to change is vital.

Education:

Bachelor’s degree in business or related field is preferred. Additional qualification as a personal assistant would be advantageous.

About Us:

Ruder Finn is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

At Ruder Finn, we are proud of our dynamic, inclusive, and innovative work environment. Joining our team means becoming part of a community that values communication, creativity, and professional growth.