Saaki Argus & Averil Consulting Hiring for Head Admin Job at Chennai Full Time

About Client:

Our client is a global leader in Engineering and R&D (ER&D) services with presence across the world. It is a subsidiary of a large conglomerate and is engaged in providing engineering solutions. Its services include product design, analysis, prototyping and testing and embedded solutions. They specialise in disruptive technology space such as 5G, Artificial Intelligence, Digital Factory and Autonomous Transport,.

Roles and Responsibilities:

• Innovate and develop the integrated facilities management operational model for the business – ensuring Industry best practice and thinking and being commercially robust.
• Drive and represent Operations on the delivery function to effectively deliver outsourced integrated facilities management services and to ensure enduring enhancements/improvements within Operational Service delivery.
• Ensure appropriate governance is applied regarding all processes.
• Develop, agree, and implement strategic plans that meet business goals and objectives created in partnership with the customer and senior team that, as a minimum, meet contractual requirements and business targets, including growth aspirations and be accountable for its delivery.
• Support and contribute towards improvement and innovation within the whole of the business.
• Drive and represent Operations on the delivery of function to effectively deliver outsourced integrated facilities management services and to ensure enduring enhancements/improvements within Operational Service delivery.
• Recognize the difference between cost of operating the Estate (OPEX) and investment in the estate (CAPEX) and develop though life costed plans to support improved availability of facilities and assets without increasing overall (OPEX & CAPEX) expenditure.
• Handling ISO Internal and external audit
• Monitoring and overseeing of essential services like day-to-day administration, housekeeping & pantry for head office, branch offices and other establishments.
• Supervise the purchase of office supplies like office stationery, uniform, office provisions, ID cards, visiting cards etc in coordination with local admin team
• Scrutinize & approve all the admin related costs such as mobile bills, electricity bills, courier, telephone, stationery, photocopy, provisions, food etc.
• Maintaining the inventory of office stationery & all company assets.
• Maintenance & renewal of AMCs at corporate and branch level.
• Maintain all admin related MIS, file all correspondences, and maintain records of rent/lease agreements on a centralized level.
• Take charge of leading a team of Front Office Executives & Administrative staff & also frame policies regarding administrative work.
• Develop a system/tracker to monitor the hygiene & cleanliness of the facilities in the region.
• Handling all logistics and purchase for festivity and events as required.
• Workspace Management – Space planning, allocation, optimization, and forecasting
• Ensuring that the department functions as per SOP and within TAT that can affect business growth and improve them accordingly.
• Conduct periodic surveys with external stakeholders.
• Being the first point of the contact for the invoices Travel management
• Travel booking cost comparison every request to ensure we are receiving the best quotes. Admin also take on the review of all invoices.
• Leased cars management
• New hires/leaving employees – all logistics involved
• Post, international and local shipments, customs clearance
• Contact with all vendors for vendor creation purpose and all Finance related issues
• Contact with Finance department for all Finance related issues. All vendor invoices go through by respective location Admin.
• Managing site petty cash and monthly reimbursement
• Employee welfare in coordination with HR
• All site related issues including sublease, contact with building management, safety systems.

Candidate Requirement:

Education : B.E / Post Graduates with 20+ years of experience

Prefer candidates from Engineering Services/ IT Services

Location : Mysore