ScopeHR Services Hiring for Operation & Admin Executive Job at Tiruchchirāppalli Full Time

Job Location: Trichy

Education Qualification: Any under graduate degree with working experience of having managed teams for at least 5 years.

Job Description –

• Coordinating closely with the HQ leads of:
• Finance
• IT
• Production Heads
• CEO

• Manage Production targets on the ground
• Manage HR activities
• Monitoring time sheet of employees
• Management of Leave
• Coordinating with HR @ HQ
• Forwarding profiles / references to HQ
• Coordinating with all teams
• To take care of facilities management, admin activities at office.
• Coordinating with local vendors for office and staff requirements
• To act as a bridge between HQ and zonal office

• Manage Operation
• Support all front office activities including calls, couriers and client interfacing
• Assist with general company operations and administration
• Serving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answering and forwarding incoming phone calls
• Checking voice mail daily and informing required team members
• Receiving and sorting daily mails/deliveries/couriers
• Coordination (Meetings, Interviews, Room availability etc)
• Maintaining Vendor lists.
• Coordinating with the HR, Operations and Facilities Management Team whenever required

• Manage production
• Follow up of client deliverables within the team
• Follow up of team’s emails for client queries and confirm response to the client on time.
• To conduct weekly meeting with in the group
• Coordinate with RPs, PICs and GLS at HQ
• Monitoring timesheets and keep control on it
• Interfacing with the other RPs of the tax department to ensure there is a smooth flow of work from the various production teams to the RPS
• To effectively plan the work flow, in-take so as the projects are worked on throughout the year
• To ensure timely turnaround.
• Ensure the firm wide client deliverable
• Money due extension
• Estimated tax
• Advance tax
• Extension E filing
• Tax Return filing
• E-file Status report
• Notice Tracker

• Other Managerial activity
• Maintain the Trichy Team members rotational visit to head office
• Maintain the Head office members visit to Trichy visit

• Manage Local finance
• Maintain petty cash and keep track on expenses
• Coordinate with HQ finance team
• Sending weekly budgets for cost management and have weekly calls with the HQ Finance team
• Assisting HQ finance team for additional support on invoice, EL preparations, etc
• Get used to a system of maintaining cash vouchers and approving the reimbursements spent by the team members with proper supporting
• Maintain separate accounts in Tally/Zoho as branch accounts so it will easy to pull reports from the accounting software rather than maintaining in excel

Requirements:

• Excellent communication skills (Written and Verbal).
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Good in Microsoft Office would be an added advantage.
• Ability to organize, multitask, prioritize and work under pressure.

Work from Office*

Day shift

Job Types: Full-time, Regular / Permanent

Salary: Up to ₹450,000.00 per year

Schedule:

• Day shift

Ability to commute/relocate:

• Tiruchchirappalli, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Experience:

• total work: 1 year (Preferred)

Speak with the employer
+91 9962622929