To greet and welcome guests/visitors as soon as they arrive at the office. To direct visitors to the appropriate person and office To answer, screen and forward incoming phone calls To ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) To provide basic and accurate information in-person and via phone/email To receive, sort and distribute daily mail/deliveries To maintain office security by following safety procedures and controlling access via the reception desk To order office supplies and keep inventory of stock To update calendars and schedule driver’s trips. To supervise administrative/ office boys staff and divide responsibilities to ensure performance To organize travel and accommodation for employees and customers for official purpose To scrutinize employees’ travel, vendor, and other invoices in accordance with relevant policies and share them with the accounts team. To perform bookkeeping tasks such as monitoring accounts receivable, and budget tracking. To arrange both internal and external events/ activities/ celebrations. To coordinate office activities and operations to secure efficiency and compliance to company policies To coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. To maintain general office files, including inventory files, vendor files, and other files related to the company’s operations. To oversee the maintenance of office facilities, and equipment. To print employee’s ID cards, visiting cards, desk display name plate. To arrange company’s mobile phone, sim, stationery, and work area for new hires in coordination with HR and IT team. Perform all other ad hoc tasks assigned by the reporting manager.
Bachelors/ Master’s degree in relevant field. 2 – 4 years of front desk and administration experience in the related industry. Familiarity with office machines (e.g. fax, EPBX, printer, bio-metric etc.) Knowledge of office management and basic book-keeping Excellent listening, negotiation and presentation skills Excellent verbal and written communications skills Good organizational and multi-tasking abilities Strong problem-solving and people skills Customer service orientation Results-oriented with strong analytical skills Excellent knowledge of MS Office (especially Excel and Word)
Job Type: Full-time
Salary: ₹20,000.00 – ₹25,000.00 per month
Schedule:
Ability to commute/relocate:
Experience:
Language:
Speak with the employer
+91 8828400144
Application Deadline: 11/02/2023
Expected Start Date: 20/02/2023
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