TIPS International – Hyderabad Hiring for Front Office Executive – URGENT HIRING – PBEL CITY Job at Hyderābād Full Time

Front Desk – Roles & Responsibilities Primary role is to

Receive and Greet parents

1. Checking Mails * Mail has to be check consistently * Forward Mails to Concern person or department (Finance, HR, Coordinators & Admission) * Leave, Appointments or any student’s issues received from parents should update in ICMS * Checking available messages in ICMS & Complete the mails and update bulk issue completed status

2. Call Management * Note down the requirements of Parents or Staffs and inform to concern person * Most importantly, note down the information regarding Earlier pickup of students and inform to Transport Manager and class teacher on time. * Note down the Pickup & Drop location changes based on parent request and inform to transport * Candidates / Admission walk in or calls, inform to HR / Admission team * Confirmation calls for Fest (Sports & Arts) as per the concern teacher request

3. Finance * Receive payment for Pre-registration, New Registration and Term Fees. * Should check the payment deduction of students like Lunch, Egg and Transport Fees before collecting the fees * Make payment acknowledgement receipt * Updated Cash, Cheque and DD details in Finance report book * Handover the collection of Cash, Cheque and DD to the Finance Manager at the End of the day * Once received the fees receipt, update the section and handover to the students

4. Miscellaneous * Ensure reception area neat and clean * Ensure all resources are in working condition. If not inform to IT/Maintenance team * Note down the interview candidates, instruct them to update employment details in online, get the required documents and inform to HR Manager

• Note down the New Admission candidates and inform to Admission Manager / Coordinator * Received courier and maintain inward list * Prepare Sign-up sheets for PTM/SLC * Prepare individual timeslot circular and handover hard copy to respective class teacher * Ensure availability of mobile attendance at morning and evening in front office and updating the name list every month * List out the student name list who are coming in the Gate 1 after 08.30 am and reporting to HOS/Admin Director * If any student wants to make a call to parents, ensure that if they get permission from Coordinators

• Booking cab for students who are in stay * Do not allow the students to sit in a reception area at any cost * Preparing field trip circular and get signatures from the Coordinator and hand it over to the concern person / class teacher * Prepare consolidated student name list

Prepare Bonafied certificates based on parent request * Collecting money for the cafeteria and updating in the system also sending mails to concern person on a regular basis. * Collecting money and sending mails for the duplicate id card, Pick up card, card. * Food Token Responsibilities

Job Type: Full-time

Salary: From ₹20,000.00 per month

Schedule:

• Morning shift

Speak with the employer
+91 8897740879