Log In
Sign Up
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
Job Title: LSC – Legal Operations and Legal Admin
Location: Bangalore
ABOUT UNILEVER:
Be part of the world’s most successful, purpose-led business. Work with brands that are well-loved around the world, that improve the lives of our consumers and the communities around us. We promote innovation, big and small, to make our business win and grow; and we believe in business as a force for good. Unleash your curiosity, challenge ideas and disrupt processes; use your energy to make this happen. Our brilliant business leaders and colleagues provide mentorship and inspiration, so you can be at your best. Every day, nine out of ten Indian households use our products to feel good, look good and get more out of life – giving us a unique opportunity to build a brighter future.
Every individual here can bring their purpose to life through their work. Join us and you’ll be surrounded by inspiring leaders and supportive peers. Among them, you’ll channel your purpose, bring fresh ideas to the table, and simply be you. As you work to make a real impact on the business and the world, we’ll work to help you become a better you.
At HUL, we believe that every individual irrespective of their race, colour, religion, gender, sexual orientation, gender identity or expression, age, nationality, caste, disability or marital status can bring their purpose to life. So apply to us, to unleash your curiosity, challenge ideas and disrupt processes; use your energy to make the world a better place. As you work to make a real impact on the business and the world, we’ll work to help you become a better you!
Business Context
Unilever’s Legal Team is a global operation consisting of approximately 480 lawyers covering, among other key areas:
- Lawyers based in nearly all of the operating company territories of the Unilever Group;
- Specialist legal teams grouped into a central resource unit. This team includes such specialists as: M&A, Brand Protection, Intellectual Property, Competition, Compliance & Data, Business Operations (including global procurement, global customer operations, global capabilities, supply chain and regional or local procurement), and
- These teams are supported by a variety of external legal supports, ranging from shorter-term contract lawyers, to panels of contracted supports, to specialist LPO providers and also law firms.
The current role will provide operations support to lawyers globally primarily in the Key Fields summarised here below. The applicant can be either a lawyer with an interest in legal operations, or can also be an experienced legal operations specialist, analyst or paralegal seeking a new challenge.
These roles will be based in a Global Legal Service Centre (LSC) based in Bangalore, India, and will conduct their business in the English language.
Where this position fits-into the team:
The advertised position, based in Bangalore, India, is a full-time employee role within the Unilever Group and fits-into the wider legal team as follows:
- Member of the Global Legal Service Centre (LSC).
- Member of the Global Legal Operations team.
- Based in Unilever’s offices located in Bangalore, India.
- Member of the broader global legal function, cooperating with: all of the lawyers’ network, Business Group lawyers, Business Operations lawyers, Business Unit and country counsels, IP/patent/trademark specialists and other legal colleagues.
- Strong emphasis on supporting the administrative tasks, operational tasks and analytics which take time away from other legal team colleagues, working primarily within the Key Fields summarised here below.
- The employee, if a lawyer or experienced paralegal, may also be asked to support simpler legal tasks, including Basic contract support as noted below.
What you will do from day-to-day:
The successful candidate will be a person who:
- Can manage a workflow that inherently crosses a wide range of time zones.
- Can switch between legal administrative and/or operations tasks.
- Has an interest in the Key Fields.
- Implements efficiency-building initiatives for the business and across the legal function to drive excellence and efficiency.
- Actively promotes and facilitates close collaboration between legal teams.
- Accepts that the job scope is inherently dynamic, responding as needed to the diverging needs of the wider global legal team.
Key Interfaces:
Within Legal – Business Unit legal teams, Business Group legal teams, Country Legal teams, Business Operations Legal Team, Company Secretarial team, M&A team, Business Integrity teams, Data Privacy teams.
Within Business – business partners from Business Groups, Business Units, Business Operations, Procurement, UniOps.
Critical success Factors for the Job
- at least 3 years in corporate function administration and operations work and/or paralegal or analytics work. Experience with legal function administration and operations work would be helpful.
- Good experience working with workflow tools, digital collaboration tools, matter management/case management tools, reporting tools. Experience with legal technology tools would be helpful.
- Strong English spoken and writing skills.
- Experience of working in a global organisation
- Experience of work similar to one or more of the Key Fields.
- An exceptional ability to collaborate and communicate with others, both internally and externally.
- Sound cross-cultural skills, emotional maturity are each essential.
- Ability to handle multiple assignments and manage major projects to successful completion.
- Self-motivated.
- Mental agility, and a mental willingness to learn and understand unfamiliar areas of work.
- A willingness to work a flexible working day for effective communication with global team members.
- Ability to work with colleagues across multiple timezones and jurisdictions.
- Capable with Word, Excel and PPT, including the creation of graphical presentations.
THE KEY FIELDS
Data collection and dashboards:
Example of work type
- Data gathering and collating, including chasing down by email and calls required information and emails.
Data Privacy:
Example of work type
- Data gathering and collating, in order to be able to complete internal data privacy risk assessment forms.
- Chasing relevant internal personnel for any missing data points.
- Entry of relevant data into SaaS or data sites, or other electronic forms, each as needed to assess the data risk, following Unilever written guidelines for the same.
Company secretarial data gathering:
Example of work type
- Data gathering and collating, in order to be inform the content of annual and other Unilever Group reports.
- Chasing relevant internal personnel for any missing data points.
- Sharing a completed and disclosure and reporting pack for each query, for use by the relevant company secretarial team.
Legal outsourcing and travel support:
Example of work type
- Creation of legal file records (external law firm work) in Serengeti / Legal Tracker or similar online tools.
- Helping to resolve issue around legal fee/cost billings and budgets, liaising as need with law firms
- Supporting legal team members with travel bookings and booking revisions, using Unilever’s online travel booking systems.
Proposals, Polishing and Reporting Work:
Example of work type
- Creating attractive PPT and other software proposal presentations, using text and guidance provided by other legal team members.
- Creating attractive PPT and other software reporting presentations, using text and guidance provided by other legal team members.Note – training will be provided in other software systems, as well as refresher training on Excel and PPT.
- Proof reading and basic checking (clause references etc) work for all kinds of documents.
Basic contracting work (where applicable/optional):
Example of work type
- Helping to draft, working from templates, simpler contracts typical for an FMCG company, which could include simpler services, sales, purchasing and distribution contract terms.
- Using Unilever templates and guidance notes as a baseline, comment internally on comments made by counterparties on such simpler contracts.
- Helping to draft everyday amendments and compromises to such simpler contracts, on instruction.
- Summarising in simple form the key terms of such simpler contracts, using grids provided internally.
