Hiring Path:
Who May Apply/Clarification From the Agency:
All Interested Applicants/All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite, subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is: Full Time; 48 hours per week (Monday-Friday with Flexible timing)
Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Duties
Basic Function of the Position: The position is located in the Office of Defense Cooperation (ODC) U.S. Embassy New Delhi. The position is that of the Office of Defense Cooperation (ODC) Training Management Assistant for all U.S. Department of Defense (DOD) military training provided to the Government of India (GOI) and the Kingdom of Bhutan (KOB). The incumbent provides direct management of the State Department/DOD International Military Education and Training (IMET), Combating Terrorism Fellowship Program (CTFP) in India and Bhutan, manages Indian and Bhutanese attendance at U.S. sponsored defense related seminars and conferences world-wide, and will be responsible for assisting the GOI and KOB in identifying, planning, and programming U.S. training that will meet host country requirements and then conveying those requirements to their respective governments. Responsible for logistical planning for students, data entry, doing in-depth and multivariate analysis and assessing host country military training needs and requirements and administrative support to the Budget Analyst/Program Specialist in carrying out day-to-day Training Management and administrative functions. Incumbent makes contributions to ensure efficient management of training requirements such as planning, monitoring, evaluating, and results reporting.
The incumbent maintains the filing system (both electronic and paper files), scheduling activities and appointments, providing support for preparation of correspondence and documents, sharing relevant documents with other staff members, travel arrangements and liaising with the U.S. Government (USG), GOI and KOB agencies and other offices that work in support of U.S. professional military training. Responsible for organizing, planning, and conducting pre-briefings and debriefings for each student prior to traveling to the U.S. for training. Prepares Invitational Travel Orders for all prospective students. Advises both USG, GOI and KOB on programs that support host country requirements and arranges logistic support for students as and when required and registers visitors on the visitors’ list.
S/he performs liaison functions with multiple U.S. services headquarters/agencies, Indian Ministry of External Affairs (MEA), Ministry of Homeland Affairs (MHA), Ministry of Defence (MOD), Army Headquarters, Air Headquarters, Naval Headquarters, Coast Guard Headquarters, Defense Research and Development Organization (DRDO) and civilian organizations for the purpose of coordination and administrative support related to the training program. The incumbent will also perform other duties as assigned.
Qualifications and Evaluations
Requirements:
EXPERIENCE: This position requires three years of administrative or clerical experience.
(Describe your previous and current job responsibilities in detail on the Education and Experience tab.
Education Requirements:
This position requires successful completion of two years of college studies.
Indicate on the qualifications questionnaire all the education details as relevant for the position (two years of college studies and/or higher for this vacancy). (Your answer should also let us know if you have completed Class X or XII or any other degree or vocational courses. Also, please specify the name of the Certificate/Degree/Diploma course and the major subjects for each qualification you possess.
Please see the Language requirements listed under Evaluations. Please indicate your proficiency level separately for each of the required languages, using one of the following levels:
Level 1, Basic – Examples: Basic greetings, phrases, numbers and signs.
Level 2, Limited – Examples: Directions, simple questions
Level 3, Good working knowledge – Examples: Conversations about familiar topics, complex documents
Level 4, Fluent – Examples: Infer nuanced meaning from complex documents
Level 5, Translator – Examples: Certified professional translator in this language
Evaluations:
LANGUAGE:
Level 4 (Fluent) in English (Speaking, Reading, and Writing) is required. This may be tested
AND
Level 3 (Good working knowledge) in Hindi (Speaking, Reading, and Writing) is required.
(Please indicate on the qualifications questionnaire whether you have these required levels.)
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in New Delhi, India may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time the conditional offer letter is issued by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
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