Vama Events Pvt. Ltd. – India Looking for Back Office Executive at Mumbai, Maharashtra, India Full Time

Company Description

Vama Events Pvt. Ltd. is a leading conference management PCO in medical fraternity and have a vast experience of organising and a managing a wide range of conventions, conferences, symposiums and seminars on global level. We cater to end-to-end conference concerning solutions within the nation and beyond. We consult, collaborate and communicate with associations, societies and organisations to define and deliver tailor made conference management solutions.

Full Time Job from Office located at Kohinoor Square, Dadar, Shivaji Park., Mumbai

We work 6 days a week from office & our timings are 9.30 am to 6.00 pm.

Mandatory Criteria: 

·       Excellent Communication Skills- Specially command over English language.

·       Well groomed and presentable

Position: Back Office Executive

Role Description

This is a full-time on-site role for a Back Office Executive located in Mumbai. The Back Office Executive will be responsible for back office operations, office operations, communication. 

 Responsibilities:-

• Strong skills in back office operations,  admin operations, and communication abilities
• To play support role as backend operations in-charge to the Event Manager in various projects
• Managing responses to client inquiries, providing administrative support to the team, handling data entry tasks, and managing documents
• Setting up of conference backend data right from registrations, marketing plan, packages etc
• Timely management of registration lists with proper data entry for various conferences
• Maintaining and preparing summary sheets for various conference registrations and keeping a track of the deadlines
• Ability to work in a fast-paced environment with attention to detail and excellent multitasking skills
• Creating power point presentations, charts etc. for client presentations
• Ability to work well under pressure, prioritize tasks and meet deadlines
• Strong organizational and time-management skills
• Must have excellent knowledge of Microsoft Office tools like excel, word etc.

·       The ability to work effectively within a team

·       Resolve client conflicts and handle escalation procedures

• Prepare post-event reports & data to be maintained
• Events may require work during evenings and weekends, so flexibility with work hours is often necessary

Requirements:-

• 2-3 years of professional work experience in backend office role at media, marketing agency

·       Ability to manage multiple projects and work assignments concurrently

·       The ability to work well in a fast paced event environment.

·       Good command over English language with verbal and written communication skills

·      Effectively and efficiently work both independently and collectively as a team when needed

Please note shortlisted candidates will be required to come for interview on Saturday i.e. 3rd Feb 2024 between 10:00 am to 4:00 pm at Vama Events Pvt Ltd. Office, Kohinoor Square, Dadar, Shivaji Park., Mumbai