World Health Organization Hiring for Developmental assignment – Executive Assistant Job at New Delhi Full Time

Grade: G5

Contractual Arrangement: Developmental opportunity

Contract Duration (Years, Months, Days): 3 MONTHS

Job Posting: Jan 13, 2023, 8:38:08 PM

Closing Date: Jan 27, 2023, 4:59:00 PM

Primary Location: India-New Delhi

Organization: SE/WHE WHO Health Emergencies Programme (WHE)

Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

This opportunity is open to WHO staff members who hold continuing and fixed-term appointments in all staff categories, and who have served at least two years in their current position, as specified in the Policy on STDAs.

SUPERVISOR’S APPROVAL IS MANDATORY FOR YOUR APPLICATION TO BE CONSIDERED

Please send the completed approval form to [email protected] (for assignments published in Geneva), and to the regional HR focal points for all other requisitions, prior to the requisition closing date.

DESCRIPTION OF DUTIES

The main responsibilities related to the development assignment are as follows:

• Initiate, through GSM procurement module, contracts for Consultants, Agreements for Performance of Work (APW), Technical Services Agreements (TSA), and General External Services (GES) requests. Monitor and record receipt of deliverables, and initiate and monitor payments as needed. Initiate, through GSM procurement module, requisitions for goods procurement, and monitor and receipt of deliverables, including offline processes and their approval.
• Arrange and coordinate administrative preparation for meetings, seminars, workshops, including: preparing event plans in GSM/Oracle, letters of invitation, cost estimates and travel requests; assisting with preparation of documents; dispatching of materials and liaising with participants and others involved.
• Take notes at meetings and prepare minutes; prepare non-technical and technical correspondence, reports, etc., general correspondence (not involving policy on technical knowledge) on brief instructions or own initiative; type statements, reports, studies, statistical tables, etc., ensuring grammatical accuracy, spelling, format and conformity with procedural directives.
• Arrange appointments/meetings and maintain Supervisor’s calendar, receive visitors, screen telephone calls, respond to requests for information and queries with discretion.
• Assist in the monitoring of projects’ implementation, work plans and procurements for the unit in GSM – providing support as a back-up of the monitoring assistant in his/her absence.
• Any other duty as assigned by supervisor.

SUPERVISOR DURING THE ASSIGNMENT

Dr Nilesh Buddh, Lead (Regional Emergencies), WHE/SEARO

PERCENTAGE OF WORKING TIME

100%

LANGUAGE SKILLS

Essential: Expert knowledge of English

REMUNERATION

Your current contractual arrangements and benefits will not be affected. If your developmental assignment involves a short-term move to another duty station, you will receive the hotel component of the first 60 days DSA rate of the duty station where you will be temporarily based throughout the entire assignment. Travel costs in economy class will be covered. If you assume the full functions of a higher-level post, you may be eligible for acting pay.

EXPECTED BENEFITS

Benefits expected for the receiving office:

• Support with the current unit workload
• Staff on developmental assignments bring different experiences and see things with a new perspective, which enables enhance the unit’s work methods and processes

Benefits expected for the staff member:

• Gain knowledge about the different areas in administration
• Exposure to international experience working with country offices
• Networking and career development opportunity
• On-the-job training
• Career development opportunity