Job Title: Administration Assistant
Job Purpose
The primary job role is to ensure the smooth administration of the office and the maintenance of office infrastructure.
Responsibilities:
Office Administration
Travel Arrangements
Purchases
Key Tasks:
Office Administration
Monitoring the office boys.
Ensuring office premises cleaned as per timetable (e.g. floors, partitions, desks and internal glass every day; windows every week; company flat every fortnight; etc).
Regular inspection of office, terrace and flat and ensuring repairs/ replacements/ re-painting/ improvements as required (processed via weekly reports).
Ensuring inward/outward post entered in register and inward post distributed against acknowledgement.
Ensuring supply of stationery, writing materials, etc.
Managing visitors – ensuring details (including time) entered in the register on entry as well as exit, against visitor acknowledgement.
Ensuring KAOA activities done as per periodicity required (e.g. payment of electricity bill for common meter; work done by sweeper; collection of monthly contribution; etc).
General filing and updates to various databases.
Periodic reports to Management.
Travel Arrangements
Organizing travel (both domestic and overseas) for staff; co-ordinate between departments, or liaise with customer where required.
Organizing hotel arrangements where required.
Helping with visa paperwork for incoming/outgoing staff.
Purchases
Obtaining quotes from 3 suppliers.
Helping negotiating rates with suppliers to get the best value-for-money.
Ensuring purchases are received in good condition, installed, commissioned and inspected for quality before release of payment
Performance standards
Office premises/properties clean, tidy and well-maintained.
Physical and electronic housekeeping up-to-date.
Smooth travel for staff.
ISO procedures followed.
Tools and training
MS Office
MS Outlook
MS SharePoint
Lotus Notes
Personal Skills
Is organized
Is able to work to a routine
Has attention to detail
Is a good communicator (written and oral)
Can handle flak appropriately
Has patience
Is diplomatic
Is tough where required
Is assertive
Objectives
Clean and pleasant offices to work at
Staff facilitated in administrative requirements
Job Type: Full-time
Salary: ₹15,000.00 – ₹20,000.00 per month
Benefits:
Schedule:
Speak with the employer
+91 7575009695
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