Balaji Engineering Pvt Ltd Hiring for Personal Secretary to MD Job at Mumbai Full Time

• Maintain Managing Directors’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned∙ Completing expense reports
• Compiling documents for related meetings and events
• Provide “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Administrative Team’s time and offices
• Communicates directly, and on behalf of the Managing Director, and Administrative
• Maintain contact information and various Administrative databases
• Manage administrative files and the organizational library
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Administrative Team, including those of a sensitive or confidential nature; Determines appropriate course of action, referral, or response
• Provide a bridge for smooth communication between the various departments; demonstrating leadership to maintain credibility, trust and support internally and externally
• Work closely and effectively with the Administrative Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keep the Administrative Team updated
• Provide leadership to build relationships crucial to the success of the organization, and manage a variety of special projects for the Administrative Team, some of which may have organizational impact
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Managing Director’s ability to effectively lead the team
• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Serve as the Managing Team’s administrative liaison with all the plants
• Maintains discretion and confidentiality in relationships with all board members/Senior staff

Requirements and skills

• Proven experience as Managing secretary or similar administrative role
• Proficient in MS Office, Tally and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• Willing to travel within the city for meetings/Audits

MALE OR FEMALE BOTH CAN APPLY

Job Type: Full-time

Salary: ₹30,000.00 – ₹40,000.00 per month

Benefits:

• Leave encashment
• Life insurance
• Provident Fund

Schedule:

• Day shift
• Morning shift

Supplemental pay types:

• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Chandivali, Mumbai – 400072, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Experience:

• total work: 7 years (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)

Speak with the employer
+91 8657407527