EATON Hiring for Senior Administrative Assistant – Trademarks Job at Pune Full Time

Primary Function

Responsibilities will include a broad range of administrative and organizational tasks for Eaton’s US Law Department, in order to ensure that IP services provided to the region meet the business needs.

The position will be located in Pune, India and will report administratively to the Manager – IP Administration, based in Pune & Functionally to Legal Administrator, based in Cleveland, US.

SUMMARY OF ESSENTIAL FUNCTIONS

Providing wide-ranging administrative/paralegal services to the Law Department, including:

• Responsible for supporting IP attorneys by performing various administrative duties and tasks.
• Coordinate and collaborate with attorneys, OCs (outside counsels) etc., for formalities & procedural matters.
• Ensure timely filing of TM applications. Prepare statistics, deadline and docket reports.
• Attending to communication received regarding formalities and procedural matters.
• Participate in review meetings and prepare meeting minutes and reports.
• Query handling with OC’s and others on prosecution
• Processing incoming emails to the electronic document management system, docketing deadlines, opening workflows and updating the database with information such as status changes or filing/registration particulars etc.
• Creating new records, Docketing, preparing confirmation emails to relevant parties & validation of records in the database.
• Preparing reports on a regular or ad-hoc basis from the records database, including but not limited to deadline reports
• Providing administrative support to update the IP database and other tools with information related to the restructuring of different businesses, invoice approvals, internal and external contact information etc.
• Supporting the team with correcting irregularities found in the IP database
• Miscellaneous office clerical and administration duties

Qualifications

The working language of the Law Department is English. A high level of spoken and written English is a must, and any additional language skills would be an advantage.

The successful candidate must be a team player with strong communication skills. He or she must have the ability to develop and maintain effective working relationships with other team members in Pune and Law department members in the US region. The candidate must be highly motivated, capable of achieving goals, getting excellent results, and must adhere to the highest standards of business ethics.

The position includes support for daily activities, managing multiple tasks, and collaborating with the global Law team to effectively and efficiently achieve results that provide value to the Eaton Law team and Eaton overall.

The successful candidate should have:

• Minimum Bachelor’s Degree with good academic records
• 3 to 7 years’ experience of working in the field of Trademarks in a multinational environment, preferably with exposure to TM prosecution, IP Paralegal activities, TM portfolio management processes.
• Must be detail-oriented with an analytical personality, i.e. a strong ability to work with IT tools, IP databases and Microsoft applications in particular advanced level of MS-Excel
• A practical understanding of the trademark systems around the world and a high degree of motivation to acquire this knowledge through internal training, online courses and on the job experience
• Capable of handling emails, independent correspondence and managing files efficiently
• Ability to conduct preliminary knockout searches, knowledge of Trademark national registers and IP databases would be an added advantage
• Demonstrates initiative, strong attention to detail, and creativity in issue/problem solving.
• Excellent verbal/written communication skills with strong interpersonal skills dealing with multiple stakeholders.
• Excels at defining and managing priorities and has strong organizational skills.
• Continuous improvement mindset along with the ability to work efficiently in a fast-paced environment.
• Operates ethically and maintains high confidentiality.
• Demonstrates ability to work and build relationships with remote team members and managers
• Should be adaptable and flexible to adjust work hours to overlap with the global team

What you will get from us

Eaton’s mission is to improve the quality of life and the environment through the use of power management technologies and services. We provide sustainable solutions that help our customers effectively manage electrical, hydraulic and mechanical power – more safely, more efficiently and more reliably. Making what matters work at Eaton takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours. Eaton’s 2020 revenues were $17.9 billion, and we sell products to customers in more than 175 countries. We have approximately 85,000 employees.

We make work exciting, engaging and meaningful for our employees through our dedication to tackling some of the toughest power management challenges on the planet and by never losing sight of what matters. Our culture is built on a strong commitment to practicing our core values and supporting our employees with the tools they need to succeed. We pledge to always foster a diverse and inclusive environment, including inclusion resource groups that bring together employees who share a common purpose, interest or background. In the past year, our company has received top employment recognition by the Human Rights Campaign and almost fifty percent of our Board of Directors represented diverse groups. When we embrace the different ideas, perspectives and backgrounds that make each of us unique, we — as individuals and as a company — are stronger.

We have demonstrated our passion for sustainability with the recent announcement of cutting carbon emissions from the company’s operations by at least 50 percent by 2030. We are ethical, passionate, accountable, efficient, transparent and committed to learning. We are confident we can deliver on our promise to improve the quality of life and the environment because of the attributes that our employees embody.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant’s race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Job: Legal

Region: Asia Pacific
Organization: Corporate Sector

Job Level: Individual Contributor
Schedule: Full-time
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No
Does this position offer relocation?: Relocation from within hiring country only
Travel: No