GLG Hiring for Office Administrator Job at Gurgaon Full Time

Position Overview:

We are seeking an experienced and proactive Office Administrator in Gurgaon who will be responsible for the management of the day-to-day operational needs in evening hours. This person will manage the office support staff and facilities operations of a dynamic and growing workplace that supports maximum of 420 employees and visitors. The position will require knowledge of general administration, cab services management, facilities repair and maintenance, vendor management, environmental & safety, security, housekeeping and pantry operation. The Office Administrator will report into Office Manager while maintaining strong working relationships and accountability with local leadership.

Key Responsibilities:

• Manage evening Employee Support Service: cab services and logistic arrangement
• Schedule the daily or weekly routes well in advance.
• Plan and supervise to ensure timely arrival of cabs from start point to the end point.
• Make sure the safety regulations are followed
• Maintain accurate record of staff shift and service requirements
• Supervise outsourced staff – security, housekeeping, pantry & office admin team
• Keep healthy and hygiene Office Environment
• Oversee the maintenance of office facilities and equipment
• Coordinate with Finance Team and prepare reports of office expenses and arrange bill payment
• Day to day admin activities and employee engagement
• Manage inventory of office supplies and procurement of new materials within budget
• Handle incoming calls and other communications
• After hours visitor management
• Support any ad-hoc duties and projects as required to meet the needs of business or as directed by Office Manager
• Open to work in the night shift (8:00pm to 5:00am)
• Location for this position is Gurgaon.

Required Skills:

GLG attracts employees from the most distinctive professional and academic backgrounds. Across all of our positions, we insist upon excellence, integrity, creativity, and professionalism.

• Proficiency in English
• Able to clearly articulate message to a variety of audiences
• Able to establish and maintain strong relationships
• Time management in fast paced environment
• Organizational skills to maximize productivity
• Seek to improve the job and provides solution-oriented feedback
• Proficient in Microsoft suite to include Outlook, Excel, Word, PowerPoint
• Must be a self-started with proactive and can-do attitude, able to work independently and hands-on on assigned tasks
• Minimum of 3-5 years’ experience on Facilities Management, Office Administration & Customer Services
• Immediate available is highly preferred

We seek bright, positive and flexible people who also:

• Act with the highest integrity and professionalism in all their endeavours
• Think creatively and focus on opportunities for growth and alternative strategies
• Express a strong desire to work in a team
• Demonstrate the ability and initiative to handle increasing responsibility over time