Oceanergy Hiring for Document Controller & Front Desk Executive Job at Mumbai Full Time

Document Controller & Front Desk Executive

Job Responsibility –

1) Manage all technical documents for assigned projects regarding quality, revision status, timely receipt and distribution.
2) Utilization of database on document control system allowing for tracking of documents, checking of approval loops, revision identification etc.
3) Support the Contracts Team to receive, check and validate the drawings, input the drawings & Quality documents into the Database System, verify the metadata of each file and ensure timely distribution of the documents.
4)Ensure that circulation durations for distribution list and cycle are tracked and any deviations (delays) are reported, as these may impact the project delivery schedule.
5) At certain phases of a project, technical documents (i.e. civil, structural.) must be issued. The Document Controller is responsible for collecting the data, verifying the current revision status of the documents and distributing them.
6)Print and file hard copies of the documents and maintenance of updates to the document files.
Receive and answer emails, input information into the system, create transmittals to recipients, track documentation, and ensure nothing is delayed that would affect the timing of the project.

7) answering the phone, taking messages and redirecting calls to respective department.

8)Greet and welcome guests as soon as they arrive at the office.

9) Answer, screen and forward incoming phone calls.

10) Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures)

11) Provide basic and accurate information in-person and via phone/email.