Odessa Hiring for Lead – Facilities and Admin Job at Bangalore Full Time

The responsibilities include the following

• The Facilities lead – Facilities Management, Office Administration and employee experience would be responsible for overall facilities management and administrative aspects of the function of the company.
• Must have good exposure in end to end Admin & Facility, security, transport, budgeting, process management, housekeeping, compliance, space utilization, general administration.
• Must ensure to provide 24×7 secure, safe and conducive working atmospheres to all the employees and will ensure zero down time of the facility
• Responsible for overall employee experience
• Experience in Managing a team of contracted staffs
• Motivate and supervise, ensure goals and targets are met and KRAs are clearly defined, ensure team meets the defined SLAs for end to end FM services
• Plans and manages complete admin and facility management protocol inclusive of transport, canteen and security at all locations.
• Oversee all administrative and facility management Transactions inclusive of existing projects and facilities and assist in managing in new CAPEX projects as and when necessary.
• Responsible for regulatory, statutory reporting & approval that are needed for this function.
• Handle External vendor partners and service providers for execution and maintenance of MEP, Security, cafeteria and transport activities
• Execution of the necessary sampling, checking and oversight of vendor management requirements in line with the Vendor Risk Management policy of the company and in keeping with the requirements of the police, state and central government.
• Monitor, groom vendors and service providers performance regularly to ensure quality of service/ delivery within specified timelines.
• Manage employee travel and Office events
• Experience in handling various facets of facilities management – IFMA, HK services, Cafeteria and F&B services, event management, Physical security services, employee transport, projects, Building and govt authorities’ liaison
• Ensure that systems and procedures as laid down by management are strictly complied with & to also provide inputs for possible improvements in the service. Organize, analyse, interpret and evaluate results and provide practical cost-effective solutions.
• Identify and negotiate with new vendors, managing yearly increments and invoice cycles.

Skills

• Must have excellent interpersonal and people management skills
• Strong organizational, planning and project management skills
• Consultative and client-centric approach in service delivery, supported by strong problem-solving skills
• Ability to grasp, understand, independently handle new, existing projects and ideas.
• Ability to conduct post repair and maintenance audits independently
• Knowledge and Skill in basic financial audits after work completion
• Good presentation skills (MS Power Point)
• Facility audits