Sequel Logistics Hiring for Department Secretary / Planning Executive Job at Hosur, Tamil Nadu, India Full Time

Immediate #hiring for Department Secretary/Planning Executive

Location: Hosur, TamilNadu

Key Responsibilities:

Administrative Support:

• Handle and prioritize incoming communications (emails, phone calls, etc.) on behalf of the department head.
• Schedule and maintain appointments, meetings, and events for the department.
• Prepare meeting agendas, take minutes, and distribute relevant materials as necessary.
• Maintain departmental files, records, and databases, ensuring accuracy and confidentiality.
• Process and manage department-related paperwork, such as expense reports and purchase orders.

Communication and Coordination:

• Act as a liaison between the department and other departments, stakeholders, and external parties.
• Disseminate relevant information and updates to department members in a timely manner.
• Facilitate effective communication within the department, promoting collaboration and teamwork.

Document Preparation and Editing:

• Draft and edit various departmental documents, including reports, memos, and presentations.
• Ensure consistency and adherence to organizational guidelines in all written materials.

Travel and Logistics:

• Arrange travel arrangements for department members, including flights, accommodations, and transportation.
• Coordinate logistics for departmental events, workshops, and conferences.

Budget Monitoring:

• Assist in budget management by tracking expenses and preparing budget reports.
• Collaborate with the finance department to process invoices and reconcile financial data.

Special Projects and Research:

• Support departmental initiatives and projects as required by conducting research, gathering data, and preparing reports.
• Assist in analysing data to support decision-making processes.

Technology and Equipment Management:

• Maintain and troubleshoot office equipment, ensuring they are in working order.
• Manage digital files and ensure proper organization of electronic documents.

Requirements:

• Proven experience as a secretary, administrative assistant, or similar role.
• Proficiency in using office software (e.g., Microsoft Office Suite) and other relevant tools.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Discretion and professionalism when handling sensitive information.
• Familiarity with budget management and basic financial procedures is a plus.
• Bachelor’s degree or relevant certification is preferred but not always required, depending on the organization and position level.

Interested candidates can share your resumes to [email protected]

Please Note: Candidates are requested to apply for the job only if your profile meets the above requirements