Position: Administrative Assistant
Last Date of Application: 10th September 2022
Appointing Organization
Tata Translational Cancer Research Centre
Tata Medical Center, Kolkata
The Tata Medical Center and the Tata Translational Cancer Research Centre
The Tata Medical Center (TMC) is a multispecialty institution for tertiary cancer care
based in New Town, Kolkata. At TMC, clinical and research activities are integrated
to provide state-of-the-art care for patients with cancer. This integration is enabled by
the Tata Translational Cancer Research Centre (TTCRC), the research arm of TMC.
TTCRC is within a dedicated academic space and spread over 3 floors. At TTCRC, a
multidisciplinary team of clinicians, scientists, academics and industry professionals
collaborate to develop a systems medicine approach in cancer research. This
approach is focused on developing innovative, indigenous, cost-effective and
equitable strategies to improve cancer diagnosis; develop treatments that match
disease characteristics and are adapted to treatment response; and, identify
prognostic and predictive disease biomarkers. These strategies are multi-dimensional
and involve an iterative pathway that include clinical studies, high-throughput
laboratory investigations, computational strategies to integrate, analyse and model
data, hypothesis-based pre-clinical studies and evidence-based translation of findings
to clinical practice. For additional information on work at TTCRC, visit
https://tinyurl.com/TTCRC-systems-medicine and https://tinyurl.com/TTCRC-
childhood-ALL.
The Administrative Team
The team aims to support research and development at TTCRC through a research
management approach in the key area viz. personnel affairs, lab management,
material management, finance operations, academic activity co-ordination and annual
report communications, which seeks to integrate the component activities within the
context of the institutes’ research projects and programs. The vision is to function as a
dynamic team and reaffirm on back-end support needed for the productivity and growth
of the organization. The team consists of 3 dedicated staff, coordinated by Dr Asama
Mukherjee the Laboratory Manager.
The Position
The post holder will work to assist the TTCRC administrative team in execution of
responsibilities related to laboratory operations management by liaising appropriately
with internal and external stakeholders, and in alignment with departmental
requirements. The key responsibilities include:
1. Supporting end-to-end staff recruitment process from advertising till
placement within the team.
2. Compiling laboratory requirements of the researchers and managing material
acquisition process. Communication with vendors for obtaining quotations,
tracking delivery status following-up for item delivery. Maintaining records for
ordering and expenditure diligently. Supporting inventory management
process.
3. Providing secretarial support to the Research Support Directorate of the
Hospital in managing project applications and their review process. Providing
support in collating documents required for Annual Report preparation.
4. Contributing in the process of drafting admin related documents, meeting
minutes and reports.
5. Proactive participation in arrangement of meetings, interviews, workshops
ensuring that all appropriate actions are performed in a timely manner.
6. Maintaining administrative documents.
7. Training new members in the team.
Other duties include:
1. Providing necessary support in identification for infrastructural maintenance
requirements and liaising with appropriate personnel.
2. Providing back-up support as needed.
The post holder will have a designated desk and computer.
Minimum required qualifications/experience/skills
(a) Master’s Degree in any discipline with 2-3 years of administrative experience.
(b) Proficient in using MS Office and internet
(c) Oral and written communication skills
(d) Good presentation skills
Other desirable skills
(a) Experience in using Adobe Editor, Adobe Photoshop
(b) Experience in working with a database
(c) Experience in writing blogs, content development for website
Necessary qualities
(a) Self-organized
(b) Possess motivation and enthusiasm to work
(c) Attention to detail
(d) Focus and commitment in carrying out tasks and duties within a defined timeline
(e) Ability to maintain confidentiality of information
(f) Ability to work effectively as part of a team
(g) Curious about scientific and innovative research
(h) Clarity in career and professional development goals
Appointment and reporting
Appointment to the position will initially be for 3 (three) years. The first year is
probationary Confirmation in the position and progression to years 2 and 3 is subject
to satisfactory review of performance through periodic appraisals of performance.
Appraisals will also determine salary increments and promotions. The consolidated
monthly salary is based on experience and qualification. Promotion and review of
salary is performance based. The position is funded by a center grant from the Tata
Consultancy Services. The successful applicant will respond to the group leads at
TTCRC. Line Management will be by the Laboratory Manager and the person will
report to the Director and Associate Director.
Enquiries
(a) For further details on TMC and TTCRC, visit www.tmckolkata.com
(b) Submission of applications by post or by e-mail to:
Mr Suvasish Mukherjee; Head, Human Resources; Tata Medical Center; 14 Major
Arterial Road (East-West); Newtown, Rajarhat; Kolkata 700 160
e-mail: [email protected]
© For informal enquiries, Ms Sukanya Guha ([email protected])/ Dr.
Asama Mukherjee ([email protected]).
Person Specification
Requirements Essential (E)/
Candidates/post holders will be expected to demonstrate the Desirable (D)
following:
Education
Master’s degree in any discipline E
Experience
2-3 years of administrative experience E
Preparing documents/reports/presentations E
Experience in working with spreadsheets with ability to E
perform basic analysis
Proficiency in using internet. E
Working with a database D
Experience in using Adobe Editor, Adobe photoshop D
Website content writing, blog writing, or similar experience. D
Skills & Abilities
Excellent verbal and written communication skills and the E
ability to deal with a wide range of people.
Self-organized with the ability to maintain accurate and E
complete records with attention to detail.
Ability to use own initiative and work independently and/ or as E
part of a team, as required.
Proven ability to prioritize, plan and manage a high volume of E
work to meet deadlines and ensure that the laboratory
operations run in an efficient and timely manner.
Ability to work under pressure while maintaining a high degree E
of accuracy.
Discipline and regard for confidentiality of information E
Ability and willingness to adapt to changing work patterns as E
dictated by changing circumstances and/or team requirements
Interest in science and innovative research E
3
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> A Front Desk Representative is the face of the company and ensures they make a...
Apply For This JobThe Foundation We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise:...
Apply For This Jobbr{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> Making Certificates & Invoices of Clients Maintaining company documents (Printing, Scanning & Filing) Maintaining various...
Apply For This Jobbr{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> JOB TITLE – OFFICE ASSISTANTLOCATION – MADURAITERMS – FULL TIME [10.00 AM – 6.00 PM]SALARY...
Apply For This Jobbr{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> Create and manage both digital and hard copy filling systems. Maintain telecommunication system. Should be...
Apply For This Jobbr{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> Designation Manager-HR Level Middle Level Vertical HUMAN RESOURCE & ADMIN Administrative & Functional Reporting to...
Apply For This Job